School Administrator

Having been short listed as "Primary School of the Year" and having a successful Ofsted report in September 2023 we are in a strong position with ambitions to continue flourishing. As a school, we continue to go from strength-to-strength and we are looking for the right person to work as part of our School Office Team to ensure that we continue to offer our school community a professional, friendly and efficient service. Our core values of: kindness, respect, empathy,honestyand confidence, underpin all that we do. Our school community acts in accordance with our values and thus we have developed a kind, caring, diverse and ambitious culture. If you have the experience we are looking for and are a team player, please complete the attached application form and send it to: hr@stanhope.ealing.sch.uk Further details about the role Main purposes of the job

• Under the instruction/guidance of senior staff, provide general, clerical, administrative and financial support to the school
• To be responsible for promoting and safeguarding the welfare of children and young people within the school
Main responsibilities and tasks Organisation
• To undertake reception duties, answering routine telephone, face-to-face enquiries and signing in visitors.
• To assist with pupil first aid and welfare, looking after sick pupils, liaising with parents, staff etc.
• Assist with arrangements for school trips events etc.
Administration
• Provide general clerical/admin support e.g. photocopying, filing, faxing, complete standard forms, and respond to routine correspondence.
• Maintain manual and computerised records/ management information systems.
• Undertake typing, word processing and other ICT based tasks.
• Take notes at meetings.
• Sort and distribute mail.
• Undertake administrative procedures.
• Maintain and collate pupil reports.
• Undertake routine administration of school lettings and other use of school premises.
Resources
• Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet).
• Maintain stocks and supplies, cataloguing and distributing as required.
• Operate uniform/snack or other shops within the school.
• Provide general advice and guidance to staff, pupils and others.
• Undertake general financial administration e.g. processing orders.
Responsibilities
• Be aware of and comply with polices and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate person.
• To adhere to school health and safety policy including risk assessment and safety systems.
• To adhere to school policy on equality and diversity.
• To contribute to the overall ethos/aims of the school.
• To appreciate and support the roles of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training opportunities and professional development as required.
• Undertake similar clerical duties commensurate with the level of the post as required by the Head teacher.
  
  a) Experience of general clerical /administrative work.
b) Experience of general financial work e.g. book keeping. c) Good level of literacy and numeracy skills. Knowledge, Skills and Abilities d) Appropriate knowledge of first aid. e) Effective use of ICT packages good keyboard skills. f) Competent use of relevant administrative equipment/resources e.g. photocopier, fax and scanner. g) Knowledge of relevant policies/codes of practice. h) Ability to relate well to children and adults. i) Ability to work constructively as a team, understanding school roles and responsibilities and the post holder's position within these. j) Ability to identify own training and development needs and cooperate with means to address these. k) To be responsible for promoting and safeguarding the welfare of children and young people within the school.