SEND Administrator

To provide administrative support required to run an efficient and effective SEND department and the Vice Principal Vulnerable Students. Thereby ensuring successful provision for pupils who need additional support with their learning and school life, Person Centred Reviews - statutory school 'time constrained' legal requirement Co-ordinate all activities required in the timely and efficient running or all PCR for EHC plan and students to include as a minimum Distribute, collate and type up all 'Round Robins' on pupils to teaching staff and chase as necessary Invite parents, staff and outside agencies Prepare all other paperwork and ensure there are copies for each person. Take minutes of PCR. Complete PCR paperwork and send to the LSA, parents, HOY and place a copy in file. SEND Register - statutory school legal requirement Ensure SEND register is kept up to date ready for statutory returns to DFE Keep updated all comments regarding pupil's needs from the SEND register to Arbor. Ensure reading ages are added to both the SEND register and Arbor Reading ages to be added once tests have been completed to Arbor To oversee students using time out passes External Exam Access Assessments Ensure a room is booked for all access arrangement testing assessments. Set up the computer system to allow tests to be accessed by all pupils prior to testing Inform and remind pupils of tests by putting messages in registers both manually and electronically. Collect pupils from lessons if required. Provide support for assessments as required Supporting SENCO with completion of Form 8's/9's External Exam Access arrangement. Computerized Systems Arbor Inputting SEND data and ensuring it is up to date at all time for statutory school census returns Producing reports and spreadsheets as required both internally and for external agencies Adding notes to Arbor registers if a child is to be taken out of lesson. Using Arbor reports to add or extract attainment levels Excel Producing spreadsheets. Exporting timetables from Arbor. Producing support timetables for classes, staff, pupils, parents and external agencies Provide copies of all SEND timetables at the start of the year Word

• Typing all letters as required
• Typing reports.
• Typing minutes of meetings.
• Production of a Person Centred Review Calendar Mint Class
• Ensure all SEND information for students including strategies are up to date Year 6 transition
• To provide the SENCO with addresses and contact numbers of each primary school.
• To call primary schools and arrange visits by the SENCO for pupils on the primary SEND register
• Preparation and collation of all SEND pupil information onto Mint Class for all members of staff.
Update as appropriate
• Preparation and collation of all EAL pupil information into a booklet for all members of staff. Update as appropriate
• File all SEND pupil information
LSA Support
• Ensure all LSAs are provided with an information pack at the start of the year.
• Provide support to all new members of the team.
• Support with timetables construction for LSAs and keep up to date with any changes
• Arrange cover when necessary for LSAs
• Support with construction of reading recovery timetables.
Photocopy lesson plans, attendance sheets and intervention worksheets for the LSAs and keep a copy on file for the SENCO. Minutes Minutes of the weekly SEND department meeting. Minutes of meetings with staff, parents, outside agencies. Ensure minutes are typed and emailed to SENCO or relevant person. Circulate minutes when required. General Administrative Support Liaising with staff, pupils, parents and outside agencies on behalf of the SENCO/Vice Principal. General administration duties e.g. filing and photocopying. Enquiries from students, staff and parents re SEND Sending round robins and producing reports based on the information provided. Keeping a diary/calendar of meetings and events for the SENCO Ordering stock and liaising with the finance team. Distribute information to staff when necessary including production of monthly SEND newsletter update Give training to other members of staff regarding new SEND specific computer programmes etc. To update the filing cabinets on a yearly basis to ensure all SEND pupils have a file for the current year. Copy specialist teacher reports to relevant parties including external agencies. Liaise with and arrange appointment schedule and rooming for SEND support visits send letters for written permission for intervention. To file SEND student records and other paperwork. To liaise with the Data Manager in order to support the SENCO with '4 Matrix'. To liaise with the Assessment Data Coordinator in order to locate relevant reports. Ensure rooms are booked for meetings and set up appropriately. Prepare Permanent Exclusion paperwork for TDC Generic Support Staff All support staff undertake a first aid training course to be a school first aider Supporting the ethos, aims and core values of the school.