Senior Clinical Trials Data Manager

The post holder will act as they key co-ordinator for assigned clinical trials administration teams to proactively ensure the provision of a comprehensive, high quality and efficient data management service. They will be involved in work allocation and monitoring across these teams, as well as their own workload comprising of data entry and query resolution as appropriate to the needs of their assigned teams. They will also be responsible for providing line management support activities for administrative team members as required by the post holder's line manager.
The post holder will support the work of the clinical research teams to ensure compliance with Trust Policy, Good Clinical Practice (GCP), standard operating procedures, research governance framework and all other relevant requirements., The post holder will assist with the data management and administration of clinical trials from feasibility to archiving including (but not limited to):

• Facilitate the efficient and timely set up of clinical trials by creating trial workbooks for source data collection and ensuring these are ready for implementation.


• Manage own workload for daily trial activity including case report form (CRF) completion and query resolution to meet internal and external deadlines, whilst supporting and overseeing the workload of direct line reports.


• Support junior members of staff to work effectively to deadlines, manage a competing workload and prioritise effectively.


• Ensure quality assurance of all trial related documentation in accordance with relevant legislation and guidelines.


• Preparation for audit and inspections within assigned teams and implementation of action plans.


• Assist with the induction and training of new members of the research team.


• Contribute to the wider divisional and organisational needs of the Trust as appropriate.


• The post holder will be expected to be flexible to respond to change and organisational need., Responsible for supporting and supervising workload allocation/monitoring across administrative team members, escalating issues to appropriate senior managers.


• Provide support to senior managers with general Human Resource activities, including but not limited to recruitment and selection and line management of administrative team members as required. This will be in accordance with Trust policies.


• Provide induction support and training to new and existing clinical trials staff through one-to-one and group learning activities.


• Develop and maintain training and induction materials for the data management team.


• Encourage the sharing of best practice and dissemination of information through regular structured meetings with all trials administration staff.


• Assist with data collection for data entry metrics and query resolution metrics for the clinical research team.

DATA MANAGEMENT

• Act as a point of contact for the core Research and Development team, study sponsors, clinical research organisations and specific research teams, communicating directly with them regarding data entry and queries, monitoring visits and other enquiries relevant to general trial conduct.


• Ensure the timely set up and initiation of source data workbooks for review by the lead Research Nurse and ensure version control is appropriately maintained.


• Track all payments throughout each clinical trial including completion of activity logs ensuring that all research activity is recorded to facilitate full cost recovery.


• Perform audits and spot checks on costings spreadsheets to ensure quality of income recovery.


• Assist with the maintenance of the investigator site files and essential documentation (filing consent forms and enrolment forms and completing patient logs) in accordance with ICH-GCP and Trust SOPs to ensure they are kept inspection ready at all times.


• Responsible for keeping trial folders, including blood results and laboratory requisition forms up to date in accordance with the study's standard operating procedure.


• Ensuring team reporting mechanisms are kept up to date (i.e. recruitment activity logs, patient visit logs, costings spreadsheets, CRF trackers, electronic proformas, serious adverse events trackers, data entry metrics trackers and workbook trackers).


• Ensure collection and tracking of clinical case notes for all patients, so that these are available as needed, for monitoring and audit purposes.


• Ensure that data collected for all trials meets protocol requirements and is complete and accurate and monitor this if necessary.


• To check the validity and completeness of research data collected within the Trust and take action to obtain or correct missing or contradictory data.


• Oversee and complete case report forms as per sponsor requirements to meet data entry deadlines stipulated in the clinical trial protocol and/or contract.


• To resolve queries by initiating correspondence or direct contact with the research nurses/clinicians and other relevant health care professionals ensuring that reporting timelines are met.


• Provide information for senior managers including (but not limited to) case report from completion timeliness, data locks, data backlogs and workload allocations.


• Support the clinical research nurses to ensure that reports of serious adverse events are returned to co-ordinating centres/sponsors within the standard time frame.


• Resolve or escalate any concerns relating to protocol adherence, data quality, handling of confidential data or meeting timelines.


• Completion of clinical trial specific databases with data from various sources such as questionnaires, hospital records and other electronic and paper sources.


• Liaise with internal and external NHS staff regarding case notes, data collection, archival tumour blocks, mortality data, and other general trial activities, which may be confidential and sensitive in nature.


• To ensure confidentiality and security of patient data at all times, particularly when transferring data outside of the Trust.


• Arrange shipping and delivery of relevant trial data and documents including import/export of anonymised ECGs and copy scans.


• Arrange team and trial related meetings as required, producing minutes in a timely manner.


• Ensure that data is available and up to date for any meetings related to a clinical trial.


• If required attend project related meetings, investigator meetings (abroad or teleconferences, as necessary) and Site Initiation Visits to convey the relevant information to the study team.


• Prepare for audits and inspections within assigned teams.


• Ensure that all documents including patient workbooks, blood results and other trial related documents are archived in the appropriate way by following the Trust's archiving guidelines.


• Undertake general administrative tasks as delegated by managerial representatives from the Research Division to contribute to the smooth running of the patient recruitment teams.

WORKING PRACTICE
· Work closely with the Senior Research Management Team to implement new SOPs and working procedures within designated teams.
· Be pro-active in providing feedback on working practices within the research team and suggest new ways of working.
· The post holder is expected to use initiative and be able to work independently without close supervision. They are also expected to plan and organise their own time and workload activity with prioritisation, referring to senior managers as necessary.
· The post holder is guided by relevant protocols and SOPs, and is expected to exercise judgement outside these areas.
PERSONAL DEVELOPMENT
· Maintain professional development whilst evaluating own specialist knowledge with assistance from their assigned line manager to satisfy the NHS Knowledge and Skills Framework.
· Participate in and deliver Trust-wide education programmes and study days, regional and national meetings and research seminars as appropriate.
· Act in accordance with The Christie Values & Behaviours Framework at all times.
The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.
We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.
We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
All positions within the Christie are subject to the receipt of satisfactory written references, medical clearance and evidence of your Right to Work in the UK. Some roles will require a Disclosure & Barring Service (DBS) check. Please note if you are successfully appointed to a post with this Trust, you will be required to pay for your own DBS Disclosure.
By applying for this post you are agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.
If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.
The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.
Overseas candidates wishing to apply for this position and who would require immigration sponsorship, may wish to self-assess the likelihood of obtaining a Certificate of Sponsorship for the post on the UKVI website.
You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.

The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.