Senior Document Controller

Balfour Beatty Regional Buildings has an exciting opportunity for a Senior Document Controller to join our Birmingham office.

Role Purpose

• To manage and control all project document workflows to ensure accurate registration, storage of information/correspondence, accurate liaison with site team, subcontractors, customers, external suppliers.


• To provide subject matter expertise and coaching on the use of Business Collaborator and other information management platforms to relevant teams/subcontractors.


What you'll be doing

On a day to day basis, you will be responsible for:

Governance

• Manage and maintain confidential records


• Interpret project requirements and introduce appropriate workflows/transmittals


• Manage the control of Internal and External registers, to ensure they both align


• Create templates and file all relevant documentation; SharePoint and other platforms


• Distribute information with correct configuration management and version control


• Understand the integrated nature of document control with all stakeholders


Analytical Thinking & Decision Making

• Seek continuous improvement on current systems and processes


• Ensure information from reports supports the wider project objectives


• Provide feedback such that the team are aware of all documentation issues


Health Safety & Environmental

• Ensure a relentless focus on Zero Harm and contribute toward observation and other KPIs


Resources & Development

• Liaise with project teams to ensure they have a full understanding of document control


• Provide training as required such that documentation control requirements are met
  
  The following qualities/experience are essential:


• Proficient in IT systems used in document control


• Good experience of document control


• Basic understanding of BIM and digital tools


• Able to communicate effectively both verbal and written with all levels of the organisation


• Good interpersonal skills that enable working relationships to be developed at all levels across the business and be able to negotiate and influence


The following qualities/experience are desirable:

• Experience of working on a variety of project types


• Proficient on O365


• Holds a current driving license


The role holder is likely to have one or more of the following:

• Holds a formal qualification (BSc) in management/construction or experience equivalent


• Holds CSCS
  
  Operating across England and Wales, our buildings teams create places where people live, are cared for, work, learn, meet and have fun, with a focus on the aviation, health, defence, education and development sectors., At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
  
  As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:


- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more