Senior Event Manager

The Senior Event Manager will be dedicated, creative and ambitious. Being responsible for project managing international event programmes within the 50 Best portfolios but also supporting the operations director in sourcing and securing venues and production agencies. 50 Best is the global leader in premium hospitality awards events, widely recognised as the leading innovator within its field. Its event portfolio now includes The World's 50 Best Restaurants, Asia's 50 Best Restaurants, Latin America's 50 Best Restaurants, Middle East & North Africa's 50 Best Restaurants, as well as The World's 50 Best Bars, Asia's 50 Best Bars and North America's 50 Best Bars. The team recently launched the inaugural edition of The World's 50 Best Hotels, marking the brand's first foray into the travel sector. What you'll be doing:

• Acting as the company representative for the operations department in a confident and professional manner.
• Collaborating with the Operations Director to select suitable venues for the delivery of 50 Best events and event agencies to build creative event concepts.
• Using task management tools to create and manage project scheduling and key milestones; Holding regular key stakeholder meetings, ensuring all elements are carried out on time and in accordance with the critical path and reporting regular updates to the Operations Director.
• Ensuring efficient and sensitive handling of confidential information.
• Ensuring that the timelines created by the Operations Director are achievable and practical, co-ordinate briefs and debriefs of the team and wider business.
• Organising and leading international recce trips and liaising with venue and attend site visits.
• Being responsible for ensuring that all events run smoothly either by attending on the day or by 'walking through' events.
• Delivering events in their entirety as and when required by the business.
• Ensuring the fulfilment of all supplier requirements onsite, such as: Ensuring all Audio Visual (AV) equipment is in place, overseeing registration of guests, liaising with suppliers, ensuring show is run to time, troubleshoot/problem solve, remaining on site until close, coordinate rehearsal.
• Producing, briefing, managing and delivering all AV specifications, such as booking, briefing and managing event suppliers such as AV, Graphics, Catering and stand builder.
• Collaborating with other departments within 50 Best to advise on the event program, highlighting any potential issues.
• Overseeing travel and hotel arrangements for staff, speakers and guests for relevant project.
• Managing temporary and onsite staff for your project.
• Proofing, approving, printing and arranging delivery of all event marketing collateral.
• Organising signage and all event documentation.
• Booking and managing talent for relevant projects.
• Sponsor liaison such as: write comprehensive operations manual for sponsors to use as a how to guide in the lead up to the event and on site, attend sponsor meetings and organise site visits.
• Travelling internationally throughout the year., 25 days annual leave in addition to bank holidays- increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our "MeDay".
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates.
• Cycle to Work Scheme
• Electric Car Scheme
  
  Are you an ambitious, driven individual who thrives on delivering exceptional events? Are you passionate about providing excellent customer care, ensuring every attendee has an outstanding experience? Are you a team player who thrives when working in a collaborative environment?, What you'll need:
• Excellent time management skills to manage multiple events, and hands-on event experience in Awards Ceremony and large-scale events.
• Be able to demonstrate and have experience of managing all staff on-site at events
• To be ambitious, take initiative, be driven and have strong organisational skills.
• Have experience of working in high pressure environments.
• Strong verbal and written communication skills.
• Excellent customer care skills.
• To be willing to travel internationally, as an individual and work unsocial able hours
• To be a team player with the ability to work collaboratively.
• IT literacy, specifically including excel, word and power point.
• International event management is desirable but not essential
  
  We are William Reed.
We are a global media group delivering exceptional content through events, digital, data & insight. From agribusiness, ingredients and food processing, to retail, hospitality & fine dining - we provide the inspiration, insight and connections to power our customers' success. We have offices in Gatwick and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company's current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Crawley office and to work remotely for the rest of the week., We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.