Senior Event and Production Manager

Overview: Sneaky Experience requires an experienced Event / Production Manager to help deliver an immersive Christmas experience, targeted at ages 2-12 years.

Your role will be to manage the remainder of the pre-production until install, and to ensure the smooth running of the onsite experience, liaising between each department and our partners at the ACC.

Production for the event is already underway, and you will be replacing our current producer who will be leaving on maternity leave. You will be given a complete handover of progress so far and introduced to the current event documentation and suppliers sourced, etc before she goes.

You will be required to attend onsite and zoom meetings leading up to the events to familiarise yourself with the delivery of the experience; to be present and to be the onsite lead and contact for partners, staff, suppliers, performers and audience during delivery.

Job Level: Senior

Payment Terms:

30 days on receipt of invoice (monthly invoice submitted)

Expenses paid immediately, on receipt of invoice.

Working Hours:

Weekend: To be onsite at 8am, ready for event opening at 9am. Events end at 7.45pm. Offsite by 9pm.

Weekdays: To be onsite at 10am, ready for event opening at 11am. Events end at 7.45pm. Offsite by 9pm.

Dates of Employment: A total of approximately 37 days

Pre-Production: A predicted 5 days of pre-production between end of August 2024 and 4th November (these can be split across the weeks as required).

Week before Install Begins - 04/11 - 08/11 - 3 days across the week managing final event logistics and supplier comms.,

• Attending site visits and contracting and liaising with build suppliers



• Ensuring that site maps are produced and that all event infrastructure is sourced and booked (including


suitable fencing, structures, AV, toilets, F&B provisions, back of house spaces and more)


• Project management of timelines with planning, budgeting, scheduling and live event execution



• Overseeing the build, ensuring safety of team and suppliers



• Recording all event finance, spend and earnings



• Producing detailed production schedules and event reporting systems



• Working with our H&S consultancy firm to produce all event RAMS, Event Management Plans and Safety Documents



• Ensuring delivery has minimal impact on venue teams



• Ensuring site rules & regulations are respected and adhered to



• Overseeing and managing onsite stewards, F&B suppliers & actors throughout delivery



• Contracting an additional Event Manager for support on busy weekend dates and for on the day(s) you are unable to work.



• Ensuring the flow of visitors runs smoothly



• Ensuring all safe-guarding and child safety procedures are followed carefully



• Communicating any issues with the Sneaky Experience director



• To be a key member of the Christmas project team, working with other Sneaky departments, to create


and develop a vibrant experience of a high standard in line with the organisational strategy.


• Live event reporting and the production of debrief documents and wrap reports post-event.



• Liaising with ACC to ensure all documentation & facilities orders are submitted



• Engaging and briefing suppliers



• Completing H&S documentation



• Sourcing suppliers, merchandise, stock, accommodation and transport.



• Partner management: sourcing, negotiating, and overseeing relationships with vendors and partners.



• Logistics and operations: managing on-site logistics, staffing, safety, and contingency plans.



• Working with Sneaky's Creative team in developing and implementing event themes, concepts, and guest experiences.
  
  Candidates should live locally to the event site or have a working knowledge of events in the Merseyside area.


Candidates should have a minimum of 5 years experience in Event Production at a senior level.


• Previous experience of working with similar Christmas, immersive or family events is desirable



• Previous experience in temporary event production is essential



• Proven track record of successfully managing and delivering complex events of varying sizes and types.



• Must have excellent communication and organisational skills



• Experience of handling producing RAMS & H&S docs



• Must be experienced in managing large budgets of £250,000 upwards



• Comfortable working with children & families and the extra difficulty / considerations this can bring



• Able to recruit & lead teams of staff for live events



• Comfortable briefing, engaging and overseeing suppliers



• Responsive to feedback, adaptable and flexible



• Strong working technical event knowledge



• Open to working long and often unsociable hours on site



• Experienced with builds and derigs



• Experience working with Google Drive, Dropbox, Microsoft Suites
  
  Flexible working hours



• Remote working



• Working with an independent business



• Freelance contract, The Christmas-Shire Experience is a magical, theatrical experience, designed to be a high-quality, family event.


The experience is an alternative to other grotto experiences in and around Liverpool.

Sneaky Experience is partnered with Liverpool ACC Arena for this event.

The space we have available is situated right next door to the Liverpool Wheel and the Arena. It's also a few

minutes walk from the busy Albert Dock, which attracts locals and tourists alike.

The structures which will house the experience, will be in the form of 3 yurts, each with its own unique décor.

Key Elements:

Magical Yurts: A 'shire' will stand out against the backdrop of the Arena and Albert Dock. We want our audience

to feel a sense of wonder at how this shire has appeared in Liverpool, seemingly, overnight!

Guided Journey: Our excitable 'elves' - each with its own character, will greet guests as they enter each yurt. As the yurts are close to one-another, there will not be the need for a 'chaperone'

Interactive Performances: As families enter each structure, they'll encounter a 'wow' moment - each Yurt will differ to the last and we want our audience to feel intrigued, curious, and excited. In each Yurt, our engaging characters will deliver a short performance - interaction between the elves and the audience will be extensive - involving adults as well as little ones.

Magical Finale with Father Christmas: The experience concludes with a special meeting with Father Christmas, where each child speaks to Father Christmas individually and receives a thoughtful, ethical present, adding a meaningful end to their magical journey.

Our aim is to create a memorable and heart-warming event that brings the festive spirit to life for families, immersing them in the magic of the festive season.

About Sneaky Experience:

Renowned for its fun, extraordinary events, passion and unique creativity, Sneaky Experience creates unforgettable experiences. The Sneaky team aims to deliver the best experience with imaginative planning, outstanding live acts, interactive activities, excellent eateries, bars to cater for all, and every other small detail treated with utmost importance.

Devised of three sub-brands, Sneaky Experience includes:

Sneaky Family - providing imaginative and interactive theatrical entertainment to families with young children.

Sneaky Corporate - delivering commissioned projects, including, conferences, parties and

walkabout performance.

Sneaky Experience - provides exactly that - an experience, whether it's a full-on fiesta, a Mad- Hatters party or a Gatsby-themed ball - all are magical, exciting and memorable.

Sneaky Experience Values:

Every member of the Sneaky team has a unified vision which includes, fun, engagement, innovation, quality, trust, communication, storytelling, excellence, positivity, energy, decency, visionary, respectfulness, commitment and going above and beyond. These values are present in everything we do

Job Types: Temporary, Fixed term contract
Contract length: 4 months

Pay: £350.00 per day