Senior Executive Assistant

Salary not available. View on company website.

Expedia, Inc., City of Westminster

Full time
Permanent
Onsite working

Posted today, 18 Oct | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: 8b10f282fc594e5ba5d71e5de11a6d88

Expedia, Inc.

Full Job Description

Provide comprehensive administrative support to senior executive officer(s).
Serve as the first point of contact for escalated issues and provides appropriate resolution of the issues.
Make frequent high level contacts of sensitive nature inside and outside of the company.
Responsible for managing communications, email, calendar(s); phone calls.
Coordinate extensive travel and process expense reports.
Process invoices and POs; and assist S/VP with tracking spend and budget management, headcount tracking, organization chart
May supervise other administrative staff.
Provide and/or create reports and presentations through in-depth data gathering and process management; special projects as requested, and other administrative tasks as needed.
Manage very complex calendars with multiple time zones.
Arrange simple and complex on and offsite group events and meetings, including planning, budgeting, and logistics; and may take minutes in meetings.
Create complex presentations by seeking information from different sources from both inside and outside
Provide space management and office move coordination, including potentially large and complex moves.
Arrange mostly complex travel arrangements that includes multiple legs, international travel, visas, etc., and process complex expense reports.
Compile and maintain budget information, process invoices, creates requisitions, and may manage department budget.
Create advanced correspondence including complex and sensitive emails, letters, memos and reports.
Write key communication pieces for executives.

This multi-faceted position requires an administrative professional with a minimum of 10+ years administrative experience within a global organization. The ideal candidate will have a minimum 5 years' experience directly supporting a senior level executive in a fast-paced, results oriented environment. Due to the high level of confidentiality issues in this environment, this position requires someone with the highest level of ethics, good judgment and common sense. Requirements also include advanced Microsoft Office skill (Word, Excel, PowerPoint, Access, and Outlook), strong editing/proofreading skills, exceptional organizational, communication and interpersonal skills. The selected candidate must be a team player with sound judgment, discretion, tact, demonstrated ability to maintain confidential information, and the ability to work independently. A high level of professionalism, strong attention to detail and ability to multitask are also required. Candidates must thrive under
Requires judgment and creativity to manage schedules.
Ability to communicate effectively with high level contacts both inside and/or outside the company even when dealing with highly sensitive or confidential situations.
Ability to use informal channels and develop own networks to achieve faster work results for the team.
Ability to subtly persuade.
Must be extremely polished and present a professional image.