Senior Immunisation Team administrator

You will perform general admin duties and organise the admin work for the day, other responsibilities will include answering phone calls, responding to emails, dealing with enquiries, filing, photocopying, typing and data inputting, maintaining electronic and paper files and other administrative duties as required.

You will also be expected to liaise with the public and colleagues (at all levels) both internal and external to the Trust.

Excellent computer skills, knowledge and/or experience of using both Excel and other databases is required, as these systems are used to record information and produce reports

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England?

Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.

Working within the immunisation team, collating data and supporting B2 staff to manage admin processes to improve vaccination uptake and book clinics / liaise with school staff.

Assist with data reports , support immunisation team with planning and organise admin workload to increase vaccination uptake. Data cleanse as required. Report to senior Immunisation team staff. Manage calls from parents and carers.

Perform general office duties including answering phone calls, taking messages for immunisation team nurses, filing, photocopying, data inputting and general administrative duties.

Respond to email and phone enquiries.

Typing and data entry using general office programs and trust specific computer programs.

Preparation of agenda, minutes and arranging meetings; including downloading of recordings and transcription after meetings.

Preparation of data, formatting and initial quality checking spread sheets and class lists to support vaccination uptake.

We are looking for a self-motivated and proactive individual to join our busy School Aged Immunisation Service. The post is 37.5 hours per week, Monday to Friday. We are therefore looking for someone with experience of the school based immunisation team and have a solid and stable background within a customer facing environment.

You will assist in the data collection and reporting alongside the data inputting for the National immunisation programme. Therefore, you will have a working knowledge and practical application of the spread sheets, data collection and reporting, clinic bookings and liaising with schools and other stakeholders.

Often working under pressure to meet tight deadlines you will have to work without direct supervision, you will therefore possess excellent organisational, communication and interpersonal skills, Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.