Senior Maintenance & Contracts Officer

All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English
Gwahoddir ymgeiswyr i wneud cais yn Gymraeg, ni fydd unrhyw gais a gyflwynir drwy gyfrwng y Gymraeg yn cael ei drin yn llai ffafriol na cheisiadau a wneir yn y Saesneg'
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable., To be responsible for the day-to-day operational management and supervision of the Estates Maintenance Team, to provide leadership, technical expertise, and team development, maintaining safe and compliant service delivery and to ensure achievement of service standards.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply., o Responsible for ensuring delivery of building and estates maintenance services for the Trust's portfolio of property, related plant and utilities, contracted out services and minor works projects ensuring compliance with appropriate legislative standards and other guidance notes and within the resources allocated.
o To provide a safe and suitable built environment for all colleagues, visitors and external contractors through effective management of emergency reactive repairs, planned maintenance whilst delivering continuous improvement
o Responsible for hard FM service delivery, to develop and provide an efficient, cost effective, customer focussed, fit for purpose estates service.
o Provide specialist and professional Estates expertise to staff
o Manage planning for planned preventative maintenance of assets and balancing their level of service in line with their lifecycle plan.
o To be responsible for the operational management of all estate's services, the planning and co-ordination of reactive and planned maintenance tasks to ensure the Trust achieves statutory and HTM compliance with respect to all aspects of engineering and building services
o To develop and manage the estates CAFM system
o Provide expert knowledge, guidance and leadership in the development of the BMS system for role out for larger estate and domestic size buildings., · To ensure the effective operation of the Trusts Building Management System providing expert knowledge, guidance and support in its development and to ensure the safe and timely completion of planned and reactive maintenance of the Building Management System
· Support the delivery of robust, effective and best value management of all Estates service and maintenance contracts, including other performance contracts and Service Level Agreements (SLA's). This will include the determination of the contract specification, terms and conditions, payment arrangements, ensuring the contractors competency to undertake such works and auditing their performance against SLA's and KPI's.
· Manage the undertaking and co-ordination of condition surveys of estates plant and services using the data collected to prepare planning programmes for capital investment, statutory compliance and backlog maintenance and building maintenance to allow for annual EFPMS reporting
· Participate in an on-call rota as necessary this will require working in stressful situations requiring the ability to deal with major and complex operational incidents as they arise.
Improvement, Monitoring, Policy/Service Development
· Ensure all necessary action is undertaken in relation to Hazard Notices, Safety Action Bulletins and Medical Device Alerts and other such safety notices as they relate to estates services.
· Responsible for the preparation and implementation of Departmental policies and procedures as directed.
· Assist in the preparation of Estates Strategy and Business Planning processes, which will determine how department implements corporate and local objectives in the delivery of estates services.
· Responsible for the selection of new estates equipment within the division. This will require the post holder to research current availability of best available equipment and to evaluate the most cost-effective option available.
· Benchmarking existing services against other public sector bodies and where appropriate, private sector organisations, to challenge working practices consistently and constructively within the division.
Communication
· Provide expert specialist and professional estates advice and guidance to the capital design section and external consultants on all schemes within the organisation.
· Responsible for ensuring that all delegated works schemes are designed, costed and delivered on time and within budget. This will require close liaison with project staff and external contractors and consultants; negotiating with and organising contractors, suppliers, statutory agencies or utility companies; analysing and evaluating a range of complex multi-disciplinary options whilst working within organisational, financial and statutory parameters.
Management, Training & Leadership
Act as line manager for all maintenance staff within the Estates team, supervising both directly employed and external contractors working on a wide range of mechanical, electrical and building systems through the most efficient and effective means possible. This will include selecting and interviewing new candidates, conducting personal development interviews, preparation and management programmes for staff, undertaking disciplinary investigations and hearings etc. Management of the day-to-day operations of the Estates Maintenance Team supervising
· Identify the training needs of all staff under their control. Undertake a lead role in providing mandatory and vocational training for Estates staff.
· Be professionally up to date and to be actively aware of technical developments in the building/estate's fields. Undertake continuing professional development to maintain the competency requirements of the post.
Finance and Budget
Contribute to the tendering process for all estate work, where formal tendering is required under Financial Procedures
· Act as Authorising Officer and/or AP for delegated activities e.g. working at heights, working with asbestos, confined spaces etc.
· Determine revenue consequences of capital and revenue developments.
Digital and Information
· Monitor estates planned and reactive works and report on performance against agreed indicators.
· Investigate significant non-compliance and determine methods of improving performance. This will require the extraction and evaluation of complex information from the Estates CAFM system.
Research Development. Evaluation & Audit
o Undertake a critical analysis and prioritisation of estates planned maintenance routines, considering current legislation guidance and the needs of public and staff. This will involve actively seeking new working methodologies and best practices both within the health service and other public sector bodies and within the private sector
The Trust actively seeks to recruit and appoint people currently under represented in the workforce. This includes women, people with disabilities, LGBT, and those from minority ethnic groups. All staff are encouraged and supported to learn Welsh. Please be sure to provide full contact details for all referees, including email addresses where possible. Failure to do so may result in significant delays in your application.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

#RemarkablePeople
Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we're needed.
The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from Black, Asian and Minority Ethnic communities, LGBTQ+ communities and disability groups.
Careers within the Welsh Ambulance Services University NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you're sure to find a career with us which is fulfilling, challenging, and rewarding.