Senior Medical Secretary / Team Lead

If you are a highly motivated and enthusiastic individual, then we want you! This role is crucial to providing and maintaining an efficient and effective service for our consultants, patients and their families. This is a secondment for 9 months to cover maternity leave in the department of paediatric neurology within the Family Health Board. The paediatric neurology department is a dynamic team providing care for children with a variety of health care needs. The successful applicant will provide a comprehensive secretarial service to the Medical Staff, Nursing Team and other members of the paediatric neurology team providing a comprehensive secretarial service with tasks including (but not limited to) diary management, processing and minute talking. You will be responsible for the supervision of the administration team, processing annual leave, sick leave etc, as well as carrying out appraisals and supporting with recruitment and selection of new staff. You will be required to ensure that typing targets are achieved and appointments are checked out promptly with the appropriate outcome., If successful, you will be responsible for liaising with clinical and non-clinical professional staff for the delivery of a high standard of care. Your role will directly impact patient experience and be part of providing seamless delivery of care.

• Organising meetings with stakeholders and preparing agenda items minute taking for departmental meetings and stakeholders
• Diary management for Consultant Teams
• Updating spreadsheets/data collection and supporting departmental audit activity
• Archiving notes
• Typing of consultant's letters and reports, filing, processing of daily documentation
• Dealing with enquiries from patients, relatives and staff
• Supervising staff and processing annual leave, sickness leave etc
• Carrying out appraisals with the admin team
• Attending team leads' meetings every month
• Ensure typing targets are met
• Ensure the paediatric neurology department is well-staffed and identify any gaps in the rota
• Regular 1:1s with admin member team
  
  You should have proven experience in administration, with team leadership experience preferred.
  
  Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
• Freeman Hospital
• Royal Victoria Infirmary (RVI)
• Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service
• Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS. We also have offices at Regent Point in Gosforth and community sites.