Senior Office Administrator - Contract

Working closely with the wider Operations team, the Senior Office Administrator will provide efficient administrative support to the Studio. The role involves interacting with a variety of internal teams and disciplines, in addition to external visitors. This is a 12-month contract role based across our three state-of-the-art facilities in Royal Leamington Spa. What you'll do : Admin

• Provide administrative and operational support to the Admin Manager & Operations Manager for the day to day running of the studios
• Liaising with external travel company to coordinate staff and interview candidate travel
• Providing administrative and / or operational support for all onsite meetings (including interviews, visitors, PR events etc)
• Responding to emails sent to the tellmemore@ inbox and redirecting to appropriate people within the business
• Reporting building defects and facilities issues to the Facilities team
• Coordination of PG apartments including new starter allocation (as requested by HR) and upkeep including basic provisions, cleaning and maintenance
• Contribute towards the PG Studio Newsletter each week (including formatting and issuing in line with the rota)
Purchasing
• Ordering items and resources for the studio as needed
• Ordering new items of merchandise as requested by the Admin Manager and keeping a sufficient stock including ensuring all merchandise is appropriately stored and easily accessible
• Responsible for all printing / artwork requirements at both studios and liaising with internal stakeholders to establish requirements
• Liaising with HR, SLT and individuals to procure 5 and 10 year awards including arranging presentation / delivery of gift
• Following process and procedure as set out by the Finance team
Events
• Support the Admin Manager with the coordination and hosting of onsite and offsite company events
• Liaison with venues and suppliers
• Ordering resources
• Arranging pub nights and team events
• Ensuring all Events are delivered in line with the company Events calendar
Health & Safety
• Following all H&S policies and best practice at all times and identifying areas of improvement
• Assisting with new starter H&S induction tours
• Writing event risk assessments
• Issuing Eyecare vouchers to staff
Other
• Actively taking part in any Committee set up by the Admin Manager and Operations Manager to support the needs of the business . Events Committee - including taking meeting minutes, capturing actions and ensuring actions are completed by relevant person
• Providing Reception cover as needed throughout the day including lunch cover and holiday cover (including purchasing / stock replenishment etc as necessary)
• Taking absence and duvet day requests from staff and logging onto eDays
• Performing other duties as may be requested from time to time, commensurate with the role
  
  Excellent customer service skills
• Excellent written and oral skills
• Excellent problem solving skills
• Ability to think on feet
• Professional attitude and ability to work in a confidential manner
• An organised approach, planning tasks and setting realistic timescales.
• Flexibility to be involved in a number of operational support activities at a time
• Deliver work on-time, to agreed schedules and standard
• Maintain strong working relationships with team members and other disciplines
• Good working knowledge of MS Office inc Outlook, Excel, Word
• Be a champion for Playground Games and everything we produce
  
  Playground Games is looking for a Senior Office Administrator to join our Operations team on a contract basis., As a first-party Xbox Game Studio, we are passionate about making genre-defining games that are accessible, beautiful, and, most of all, fun.