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Senior PA

Bdo, City of Westminster

Senior PA

Salary Not Specified

Bdo, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 3 days ago, 17 Nov | Get your application in today.

Closing date: Closing date not specified

job Ref: 5a5848fffd9f4609ae09b499945ffcdd

Full Job Description

  • First point of contact for the ARD team - Managing the team inbox and ensuring that the right individuals are involved.
  • Provide PA support to the team Director (diary, email and travel) along with ad hoc secretarial activities for the team
  • Taking responsibility to complete weekly processes to support the stream's resourcing solution.
  • Support the creation and maintenance of internal ARD project plans and timetables.
  • Organise and facilitate meetings internally and with stakeholders, completing all relevant documentation and ensure that briefing documents, slide decks and/minutes are circulated.
  • Keeping all documentation up to date and managing the Teams site.
  • Monitoring of actions from team meetings to be completed weekly.
  • High quality administrative support including diary and inbox management, co-ordinating internal workshops and events, liaising with delegates, booking meeting rooms etc.
  • Liaising with central teams where required and facilitate active knowledge sharing.

    You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.
    • It is an exciting time to be part of the Audit Resourcing Directorate (ARD) as we elevate our resourcing models to new heights and achieve outstanding results. We are looking for a proactive individual who thrives on taking initiative and working collaboratively with our teams. As a Team Coordinator and PA Support, this is an internal role working with the Audit Resourcing Directorate (ARD) to support the team. The successful candidate will be able to demonstrate experience of supporting cross functional teams and providing personal assistance support to the lead. The role will be based in our London office. We are a fast-paced team, and the successful candidate will be responsible for a number of responsibilities. You will need to confidently manage multiple tasks, prioritise effectively, liaise with our internal stakeholders, and work efficiently to complete your tasks. Excellent communication skills are essential.,
  • Significant experience as a personal assistant to support a Director and high performing team.
  • Excellent time management and organisational skills
  • High level of attention to detail and accuracy
  • Proactive approach and able to prioritise and manage high volumes of work
  • Team player with a positive approach
  • Solution-oriented - be proactive, be able to think on your feet and flag if there are any concerns or potential issues
  • Good working knowledge and experience of Microsoft Office (Excel, Word, Outlook, PowerPoint, and SharePoint)
  • Continually look for self-improvement opportunities, looking for new ways to grow knowledge and skill set for personal development
  • Solid administration experience (ideally gained either in a compliance or professional services environment)
  • Good professional communication skills; written and verbal
  • Experience in dealing with and influencing a variety of stakeholders (desirable)
  • Experience of working in a large, complex organisation (such as professional services or finance) would be ideal but not essential
    • Core competencies required
  • Communicating: Uses appropriate questioning to gather the information required. Adapts communication style and method to suit the audience
  • Collaborating: The ability to build relationships across the firm and gain the confidence of Partners and other senior staff.
  • Decision-making - Considers risks and quantifies the probability and impact to the activity. Takes personal responsibility for own decisions & actions
  • Developing self and others: Builds great team spirit by bringing energy, enthusiasm and facilitation of learning. Shares experiences within the team
  • Collaborating: Develops relationships through credible and reliable performance which demonstrates interest in and focus on the needs of the stakeholder & the needs of the standard.
  • Innovation and change: Develop ideas and consults with others to produce workable and appropriate solutions. Challenges current practice where appropriate.
    • You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to our business. We're committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

    We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them. We'll broaden your horizons Playing an important support role at BDO, our support teams contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you'll enjoy a friendly and supportive environment - and plenty of variety to keep you on your toes. Want to play your part in our international operation? We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships., At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

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