Senior Secretary - Acute Medicine Management Team

In addition to providing a professional and comprehensive senior secretarial service to the Business Unit the main duties of the role include providing day to day supervision of a team of secretaries as appropriate to the needs of the service.Responsiblefortheoperationalmanagementoftheadministrationprocessesandfunctionsoftheteam. Responsible for effective communication across all boundaries using negotiation and persuasion skills to ensurethedeliveryofacomprehensivesecretarialservice. Responsibility for managing highly confidential, extremely sensitive information on a regular basis. Discretion required at all times. Co-ordinate all Business Unit, Corporate meetings and off-site meetings Ensuretheeffectiveco-ordinationoftheManager'sdiary/scheduler. Provide effective management for the distribution and prioritisation of incoming mail/emails. Produceletters,memos,andassociateddocumentstoahighstandard. Responsible for monitoring and maintaining records for sickness and absence and annual/study leaveacrosstheSeniorManagement Team. Manages the management team rotas, maintains and validates department databases producingaccuratereportsasrequired. ProvidegeneraladministrativesupporttotheSeniorManagementTeam/Directorasappropriate,toenabletheorganisation ofmeetings,agendas,minutesandappraisaldocumentation.

ActasaliaisonbetweenthemanagementteamsandfunctionsacrosstheTrust. As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work. In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
• We see on average 4810 OP appointments a day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.