SEO Board Secretariat - Governance & Secretariat Manager (1 role available) - ( Ref : 90870 )

At the MoJ we believe and promote alternative ways of working, this role is available as:
+ Full-time, part-time or the option to job share
+ Flexible working patterns
+ Flexible working arrangements between base locations, MoJ Hubs and home.
Our staff, who have a HQ building as their base location, are expected to work in an office at least 2 days per week.
If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.
The Ministry of Justice (MoJ)
The Ministry of Justice is a major government department at the heart of the justice system. We work to protect and advance the principles of justice. Our vision is to deliver a world-class justice system that works for everyone in society.
The organisation works together and with other government departments and agencies to bring the principles of justice to life for everyone in society. From our civil courts, tribunals and family law hearings to criminal justice, prison and probation services. We work to ensure that sentences are served, and offenders are encouraged to turn their lives around and become law-abiding citizens. We believe the principles of justice are pivotal and we are steadfast in our shared commitment to uphold them.
Each year, millions of people use our services across the UK - including at over 300 courts and hearing centres, and over 100 prisons in England and Wales. Further information can be found at: About us - Ministry of Justice - GOV.UK (www.gov.uk)
The Work of Board Secretariat
The Board Secretariat Team supports the effective governance of the MoJ Departmental Board and its Committees to ensure that the Department is run effectively, manages risk and delivers its key objectives. The team is part of the wider Strategy, Priorities and Innovation Directorate which helps set the strategic direction of the Department and works on some of the Department’s biggest policy priorities. This a great opportunity to join a team that has the unique position of oversight of the key decisions and discussions taking place at the highest level across the Department. You will be working collaboratively with a range of stakeholders across the Department, including with the Private Offices of Senior Officials and Ministers to ensure effective delivery of corporate governance.
The Board Secretariat are responsible for supporting the work of:
+ Departmental Board
+ Audit and Risk Assurance Committee
+ Delivery Board
+ Executive Committee
+ Investment Committee
+ Portfolio Committee
+ Finance, Performance & Risk Committee
+ People Business Committee
The Board Secretariat Team also manages the relationship with the Department’s Non- Executive Directors. This includes providing office support and oversight of meetings and work portfolios.
Governance and Secretariat Manager - the role
The Governance & Secretariat Manager supports the provision of the highest quality governance to the Departmental Board, Executive Team and supporting Committees.
You will be one of four Governance & Secretariat Managers in the team that report to the joint Heads of Board Secretariat. The role offers the opportunity to gain insight into broad areas of policy and operations and gives exposure to senior colleagues on the Executive Team, Ministers and Non-Executive Directors (NEDs). Through your day-to-day work, you will promote good governance across the department and gain invaluable experience at the heart of the decision-making process. The role provides opportunities to develop leadership and decision- making skills. The role requires the highest standards of communication, discretion, professionalism and attention to detail.
The successful candidate will be comfortable working with and briefing senior leadership, proactively using their initiative to meet challenges that may arise. You will have line management responsibility and will have a key role in ensuring the delivery of a high quality and responsive service by the team., + Supporting and advising Board members and stakeholders, providing high quality written briefings.
+ Working closely with the Ministers and Permanent Secretary’s offices on the preparation for Departmental Board and Executive Committee meetings.
+ Supporting the NEDs’ office by providing effective administrative support to deliver a high standard of service to the NEDs, including in relation to preparation for Departmental Board and Committee meetings and any necessary training.
+ Managing the Board and Committees and making sure the supporting and administrative processes work effectively.
+ Drafting and editing accurate minutes of Board and Committee meetings.
+ Working with colleagues across the department to ensure issues are brought to the Committees at the right time to support effective decision making at the necessary level.
+ Regularly reviewing and applying good governance best practice as highlighted by the Cabinet Office and HM Treasury, including conducting annual Board effectiveness reviews.
+ Working collaboratively with team colleagues to ensure that the Team continues to deliver a high standard of service.
+ Line management responsibility of one/ two (min) members of staff, providing clear direction and guidance., You will be asked to provide a CV during the application process in order to assess any demonstrable experience, career history and achievements that are relevant to the role.
You will also be asked to upload a Statement of Suitability of no more than 750 words. Please outline how you consider your knowledge, skills and behaviours provide evidence of your suitability for the role and how you meet the criteria set out in the job description. We will particularly be looking to see examples of your leadership, decision making and relationship management skills with senior stakeholders.
Successful applicants will then be invited to an interview, testing both behaviours and strengths.
Candidates invited to Interview
Interviews are expected to take place in early October 2024 and may be carried out remotely.
During the Panel interview, we will be assessing you on Behaviours and Strengths from the Civil Service (CS) Success Profiles Framework.
The Behaviours assessed at interview will be:
+ Managing a Quality Service
+ Leadership
+ Communicating and Influencing
+ Delivery at Pace
Please also refer to the CS Behaviours framework for more details at this grade: Success Profiles - Civil Service Behaviours (publishing.service.gov.uk)
You will be asked behaviour-based questions to explore in detail what you are capable of, and strengths-based questions to also explore what you enjoy, and your motivations relevant to the job role.
There is no expectation or requirement for you to prepare for the strengths-based questions in advance of the interview, though you may find it helpful to spend some time reflecting on what you enjoy doing and what you do well.
You can refer to the CS Strengths dictionary for more details: Success Profiles - Civil Service Strengths Dictionary (publishing.service.gov.uk), We'll assess you against these behaviours during the selection process:
+ Managing a Quality Service
+ Leadership
+ Communicating and Influencing
+ Delivering at Pace, This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

+ Leadership – you will need to provide evidence of strong leadership skills with the ability to guide, support and motivate a team to meet deadlines and deliver outcomes successfully.
+ Prioritising – you will need to provide evidence of your ability to quickly understand and prioritise complex information, multi-task, manage competing priorities, including how you planned and delivered to meet deadlines.
+ Delivering outcomes – you will need to demonstrate how you proactively take ownership and accountability for ensuring the effective delivery of outcomes and decisions. You will be a confident decision maker, exercising sound judgement and the ability to challenge information in a constructive manner appropriate to the situation. You will demonstrate excellent attention to detail with the ability to understand and present information from a wide range of sources clearly and succinctly.
+ Collaborative working – we need individuals with a proven track record of building and maintaining successful internal and external relationships at a senior level.
+ Communicating – we are looking for good communicators with strong written and verbal communications skills, with experience of being able to confidently adjust tone and content to suit different audiences.
Desirable:
+ Previous experience of successfully managing and supporting Boards/ Committees.

Alongside your salary of £39,868, Ministry of Justice contributes £11,549 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Access to learning and development
+ A working environment that supports a range of flexible working options to enhance your work life balance
+ A working culture which encourages inclusion and diversity
+ A Civil Service pension with an employer contribution of 28.97%
+ Annual Leave
+ Public Holidays
+ Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ