SharePoint Document Controller

We are currently recruiting for a SharePoint Document Controller to join our team. This role will provide support to the Development Directorate with the management of electronic filing on our construction projects on our document management system being responsible for carrying out document control administration tasks. These tasks will include auditing, reviewing, publishing and maintaining documents that assist with managing assets.

The successful applicant will have a knowledge of the construction industry and document control procedures. Additionally, the successful applicant will be confident to make decisions under challenging circumstances as well as the ability to work under own initiative with excellent time-management skills services being self-motivated with a positive attitude and the ability to work on own initiative.

Duties to include:

• Strict management of the sourcing, retrieval, storage of electronic files on EDMS system - currently SharePoint


• Migration of a current documentation from networks onto SharePoint.


• Document control administration tasks, such as reviewing, publishing & maintaining documents.


• Controlling access across the EDMS system.


• Establishing workflows - setting and checking.


• Reporting, as required.


• Liaise with colleagues for updates on data captures and update systems


• Provide support to the Building Information Manager and the wider Safer Buildings Department


• Ensure information is held and saved in the appropriate locations.


• Support in the collection and management of key building data, in order to assist with the governance and building safety management activities relating to our high-risk buildings
  
  Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.


• Previous experience on DMS (Document Management Systems)


• The ability to work across teams


• Good problem-solving ability


• Strong communication and presentation skills, Disability Confident

About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

MTVH are a leading developer and regeneration agency delivering 1,000's of new homes inside and outside of London each year; over the next 10 years, we will develop close to 15,000 new homes through a mix of regeneration and land led development., We are committed to developing and implementing or maintaining sustainability initiatives to reduce environmental impact and promote sustainable practices within MTVH.

Learn more about our benefits and organisation by viewing our attached document

Our promise

Here at Metropolitan Thames Valley Housing (MTVH) we want to capture the value that difference brings and are committed to promoting equality, diversity and inclusion. We work collaboratively 'Serving people better every day' to educate, support and develop all of our diverse employees and the communities that we serve.

We want every employee and every customer to feel comfortable enough to be their true self and are working tirelessly in the background to create an environment that encourages our employees to challenge non-inclusive behaviours and to be mindful of their own and other's wellbeing.

We provide a platform of Network groups for employees to share views, tell us what we're doing well and recommend improvements. We want to create a real sense of community and a workforce who feel that their opinions are valued. Our Networks groups are:-

• Gender


• Ethnicity


• LGBTQ+


• Disability


Our core values of Dare, Care and Collaborate demonstrate that we are a people focused business, solving social issues by working together!


• 28 days annual leave plus 8 bank holidays (pro rata for part time) per year


• 2 volunteering days per year for things like helping out in local communities


• An additional 'Beliefs day' once a year to have an extra a day off


• Supported family friendly approach with extended parental leave


• Enhanced pension with matched contributions of up to 9%


• Option to buy or sell up to 5 days annual leave per year


• Life assurance cover 3 x your salary


• Cycle2work scheme


• Hybrid Working - Dependent on job role and department


• Health cash plan scheme for your everyday healthcare needs which you can add your family members too


• Tenancy deposit - interest free loan to help with rental deposits and season Ticket loan


• Access to extensive learning and training opportunities with Wisebox platform


• Colleague virtual social platform with our workplace pages where you can keep up to date with the organisational activity and link in with colleagues


• Career progression across the organisation with our mentoring/coaching programmes, apprenticeships and career planning support


• Employee Assistance Programme- We are committed to the wellbeing of our colleagues and support this as an organisation