SHE Administration Assistant

Purpose of the job

To provide support to the SHE department. This involves a diverse range of duties including supporting compliance with our processes, providing purchasing & financial administration support, preparing correspondence, reports / presentations, handling information requests, planning conferences / meetings, maintenance of company systems and reporting.

Our work must be done in a safe and sustainable way and the postholder will role model our exemplary SHE standards.

Reports to

Head of SHE.

Key Accountabilities

To assist the Head of SHE:

· To analyse and report output from SHE systems and tools for risk management

· To assist in ensuring NUVIA's ISO 14001 and ISO45001 accountabilities are met

· To monitor and provide administration of the following:

o The SHE intranet pages

o UNOR System

o Chemical Management System

o Cardinus Display Screen Equipment (DSE) Platform

o Cardinus Driver safety Platform

o SHE management system documentation

o Corporate policy review, ensuring adherence to document review timelines

· To prepare data and reports from, and maintain data within, relevant corporate reporting tools

· To ensure SHE communications are communicated to the business

· To support the corporate policy review process

Occupational Skills and Knowledge

· Qualifications up to GCSE Level or equivalent (A-C or 4-9)

· Experience of working in a highly regulated corporate environment

· IOSH qualification (desirable)

· Strong IT skills required, especially Microsoft Word, Excel, PowerPoint, Adobe and Teams.

· Excellent written and spoken communication skills

· Excellent organisational skills; able to prioritise workload

· Strong attention to detail; takes pride in work

· Experience or awareness of SHE in a corporate environment is desirable

Duties and Requirements

· To work independently, with supporting guidance, across a range of topics of importance within SHE.

· To support wellbeing activities; form part of the wellbeing working group.

· To respond to and initiate enquiries (questions regarding purchasing, personnel, facilities, administration, specialised programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.

· To perform specialised administrative duties required to support the department, using discretion to make judgments based on operating guidelines. To support in sensitive matters that may arise from specialist work.

· To support purchasing requirements for department, researching items and obtaining price quotes, entering information into business systems, receiving purchase orders, and maintaining key information as required.

· Assisting with the preparation of presentations, reports and other required documents.

· To escalate matters to specialist managers as and when required.

· To undertake any other duties, as may from time to time be required, commensurate with the level of the role.

· Travel will be required as and when necessary.

· The ability to hold security clearance (SC Clearance) .
Why us?

Why NUVIA

NUVIA - a subsidiary of VINCI construction - is an international company that operates across highly regulated sectors including Civil Nuclear and has a strong presence and history of delivery at nuclear sites in the UK and internationally.

NUVIA is a performance-driven company that is committed to the development of its people within a culture of safety, innovation, and excellence.

· Qualifications up to GCSE Level or equivalent (A-C or 4-9)

· Experience of working in a highly regulated corporate environment

· IOSH qualification (desirable)

· Strong IT skills required, especially Microsoft Word, Excel, PowerPoint, Adobe and Teams.

· Excellent written and spoken communication skills

· Excellent organisational skills; able to prioritise workload

· Strong attention to detail; takes pride in work

· Experience or awareness of SHE in a corporate environment is desirable

NUVIA - a subsidiary of VINCI construction - is an international company that operates across highly regulated sectors including Civil Nuclear and has a strong presence and history of delivery at nuclear sites in the UK and internationally.

NUVIA is a performance-driven company that is committed to the development of its people within a culture of safety, innovation, and excellence.