Special Projects - Support Coordinator

AVK powers tomorrow's data. We are the leading and fastest-growing supplier of innovative power solutions for data centres and the financial sector across the UK and Europe. We specialise in the complete process of design, planning, implementation, control, and ongoing maintenance.
Our team is transforming the industry's approach to energy connectivity and consumption by creating innovative and sustainable solutions. We collaborate across various disciplines to address complex, large-scale, and pioneering engineering, and energy projects.
With offices and hubs throughout the UK and Europe, AVK has the operational scale and delivery capability to implement cutting-edge solutions, helping our clients meet their power requirements while achieving their sustainability goals.
We are looking for a Support Coordinator in our Special Projects Division to join our team and support our Project Management and Sales function.
You will be responsible for maintaining project documentation and providing a point of contact for internal and external stakeholders., Administrative Support:
+ Assist with scheduling of meetings, workshops, and project-related events
+ Prepare meeting agendas, take minutes, and track action items
+ Manage project documentation, ensuring all project-related fields are up to date and accessible.
Project Coordination:
+ Support Project Managers with tracking project deliverables, timelines, and milestones
+ Coordinate communication between team members, clients, and external stakeholders
+ Update and maintain Project Management tools (Microsoft Project, Asana)
Reporting and Documentation:
+ Compile regular project status reports, including progress updates, risks and issues
+ Ensure all project documentation is compliant with company or client standards
+ Maintain project dashboards for real-time project visibility.
Financial Management Support:
+ Support the preparation of invoices, purchase orders, and other financial documentation
Risk and Issue Tracking:
+ Maintain and risk and issue log for projects, ensuring that project risks are identified, documented and escalated
Client and Stakeholder Management:
+ Act as point of contact for internal and external stakeholders
+ Ensure client queries are directed to the right team members and followed up on promptly
Project Closing Activities:
+ Support the preparation of project close-out reports
+ Assist with final project evaluations and post-project debriefs
Sale Support:
+ Chasing quotations
+ Updating diaries
+ Manage sales function administration

+ Proven experience working in a fast-paced environment
+ Strong administration background
+ Proficient using Microsoft Office

+ Private Health Insurance
+ Performance Bonus
+ 25 days annual leave + bank hols
+ Birthday Off
+ Pension Plan
+ Hybrid working / Flexible working
AVK SEG does not discriminate on the race, colour, religion, sex, age, nationality, disability, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We will endeavour to respond to all applicants however due to the volume of responses, we can only guarantee that candidates who have been shortlisted will be contacted.