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Studio Coordinator / Executive Assistant to the Creative Director

Simone Rocha, City of Westminster

Studio Coordinator / Executive Assistant to the Creative Director

Salary Not Specified

Simone Rocha, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted today, 20 Nov | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: b82e0dbaded3498fbc8031a00f9567dc

Full Job Description

  • Represent the Front-of-House of the brand Simone Rocha: monitor and maintain the standard of representation throughout;
  • Act as first contact when people visit and contact the studio, including opening and closing the studio on a daily basis.
  • Ensure the smooth running of the studio environment;
  • Proactively provide general studio administration and the coordination of all facilities and maintenance work. Support and liaise with external providers such as Plumbers, Electricians, minor repairs, IT,cleaners, concierge, courier services.
  • Act as a health and safety stakeholder by ensuring the proper implementation of H&S policies. Maintain and improve studio operations and protocols;
  • Communicate where appropriate to the team any new processes or key changes in relation to the studio;
  • Maintain relationships and negotiate with studio/office vendors and service providers;
  • Process studio and staff day-to-day expenses;
  • Make all travel arrangements (flights, hotels, taxis) at competitive rates and within the budgets for the team;
  • Assist the team across the HR function of the business i.e. recruitment, staff inductions and absence management;
    • Executive assistant to the Creative Director
  • Be an accurate, efficient, and professional administrative support to Creative Director
  • Manage Creative Director's internal and external calendar - coordinate meetings and appointments
  • Book all aspects of domestic and worldwide travel such as flights, hotels, cars, trains, visas and creating travel itineraries
  • Assist with personal affairs and running both company and personal errands as necessary
  • Maintain and negotiate competitive rates and relationships
    • This is a full-time role based in our studio in London, Your file must be a .doc, .pdf, .docx, or .rtf. No larger than 10MB Drag and drop Choose a file Selected file: Supporting DocumentsSupporting Documents Supporting Documents Your file must be a .doc, .pdf, .docx, or .rtf. No larger than 10MB Drag and drop Choose a file Selected file

    This role combines executive support with studio management duties, requiring excellent time management, communication, and problem-solving skills. The ideal candidate will be a reliable, flexible, and professional individual who can anticipate the needs of the Creative Director and create a positive, efficient workplace for our team.

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