Subcontract Team Member

Amazing infrastructure isnt the only thing that gets built here. Incredible careers do too. Join our Enabling Functions team as a Subcontract Team Member and you can build something to be proud of!

The Subcontract team provide financial, administrative and clerical support to the organisation. We contribute to ensuring sure our supply chain are paid to terms through processing, verifying and reconciling subcontract payment certificates received into the company.

Responsibilities:
You will be required to assist with all aspects of Subcontract processes for multiple operating companies including specifically:

What you'll be doing

Subcontract compliance
Role Specific

• Processing and payment reviews including, daily, weekly, and urgent requests;


• Subcontract rotation work including:

+ approving of subcontract payment certificates;
+ reviewing output from automated reports;
+ requesting Authenticated Tax Receipts (ATRs);
+ dealing with rejections, holds, and payment/VAT holds;
+ managing daily workflow of queries;
+ other ad-hoc subcontract work;

• Ensure that supplier accounts are paid in accordance with agreed terms;


• Solve queries on subcontract payments and orders in conjunction with procurement and business teams;


• Deal with e-mail queries from internal stakeholders and external suppliers;


• Maintaining process manuals;


• Assisting with general research and projects.


Team Specific

• Communicate within the team to resolve queries efficiently;


• Engage positively with team meetings, huddles and wider business forums;


• Support team members with workload during time of absence or high activity, to ensure business needs are met;


• Maintain good knowledge of ERP and other systems.
  
  The following qualities are essential:


• Self-motivated with an aptitude to accept responsibility for own learning and development;


• Organised with the ability to prioritise and multi task due to high volumes of work and tight deadlines;


• Meticulous and accurate with impeccable attention to detail;


• A confident communicator with a good telephone manner and able to build relationships with suppliers and stakeholders;


• Ability to demonstrate a strong customer focus and a passion for quality service delivery;


• Ability to work well within a team;


• Flexible and able to adapt to working in different teams as required;


• Proficient in Microsoft Excel, Word and Outlook.


The following experience is desirable, but not essential:

• Working towards T Level 2 or other professional exams e.g. CIMA, ACCA;


• Experience of working within the Oracle ERP system
  
  Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes., At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
  
  As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:


• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.


• 25 days paid annual leave (pro rata)


• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave


• Pension, share incentive plan, volunteering leave, recognition schemes and much more