Support Medical Secretary

To support the Medical Secretaries in providing a high standard of secretarial and clerical support for the medical staff and their team. To provide cover for medical secretaries in their absence ensuring a 5 day service with cover until 5pm on a rota basis and actively contribute to the smooth running of the department., Using MS applications, provide an accurate, high quality and complete secretarial service including word processing, filing, audio typing, photocopying, uploading/downloading of voice files and the composition of letters.
To monitor patient pathways in line with the Trust's 18 week pathway guidance.
To support clinical work for designated clinicians, such as typing of confidential letters and reports.
To ensure filing, photocopying and other administrative tasks are dealt with appropriately.
To prioritise incoming correspondence and draw attention to urgent items.
Filtering telephone calls and redirecting them as necessary, and where necessary taking messages and carrying out follow up action.
Provide cross cover for colleagues.
To maintain patient confidentiality.
To ensure skills are updated regularly through appraisal/Personal Development Review and further training in all appropriate areas including IT.
To be aware of and comply with Trust policies and procedures, guidelines and code of conduct as they apply to the duties of this post., This vacancy is advertised on a fixed term contract basis for the maximum period of 9 months . Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.
Please also note any secondment must first be agreed with your current line manager.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we'll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.