Surgery Secretariat Operations Manager

To manage and lead all the admin and clerical staff in the Surgery Directorate: BESS, Colorectal, UGI, Urology and Vascular teams.
Working across all UHD sites to ensure correct levels of staffing are maintained and reviewed regularly.
Provide a happy, healthy working environment to encourage positive work ethics and retention of staff.

Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
There is a planned move for this service anticipated date unknown , when this role and base of work will relocate to Poole site with cross site working. Upon relocation of the role/service, excess mileage allowance / reimbursement will not apply, and any travel between the postholder's home and work base will be classified as a commute. Any other changes unrelated to this, will be handled in line with Trust/National terms and conditions., As part of the team create a culture of organisational development and learning within the Secretariat providing expert advice and support for staff based on local and national best practice, legislation, guidance and recommendations, designed to meet the objectives of the trust.
Lead configuration for all directorate admin staff.
Manage all recruitment.
To support and promote the development of team leaders.
Manage all leave and make arrangements for cover as required.
To support the development of effective team based working using a variety of coaching, mentoring and team development tools.
Ensure annual appraisals carried out and all other HR reviews as mandated by the Trust.
Encourage, support and manage all surgical secretaries and support staff.
Assessing and implementing new technology, systems and ensuring adherence to all Trust Policies.
Address and support transformation across both sites with a view to retaining staff and ensuring best transition.
Ensure adequate provision of working spaces, equipment and allow for agile working where appropriate.
Manage the budget with monthly scrutiny for areas of improvement or slippage and address accordingly.
Work closely with HR on all recruitment and staffing issues and concerns.
Encouraging and supporting personal development.
Ensure all mandatory and required training carried out in a timely manner.
Work closely with the operational service leads to ensure efficient and effective service delivery.
Please note:
Staff recruited are expected to be available to work flexibly across all our Trust locations to meet service demands.
This advert may be closed early if sufficient applications are received.
COVID-19 vaccination remains the best way to protect yourself and our patients from the virus when working in our healthcare settings. Whilst this vaccination is not a condition of employment we do encourage our staff to get vaccinated.
Internal Candidates: staff employed prior to merger who voluntarily change jobs will be appointed to UHD terms and conditions.

The Surgery Directorate are looking for an enthusiastic Operational Manager to join the team to manage the Surgery Secretariat.
This role is crucial to the operational running of the Directorate and as such the successful candidate will need to have experience of working in a leadership role within the NHS .
We are looking for an enthusiastic individual who can balance conflicting priorities and undertake project work across the Directorate. Having experience in managing administration staff, budgets and targets will be essential.
As a key part of the management team, you will be responsible for providing leadership across the secretariat. In return you will be supported to develop your skills and gain valuable management experience.

As University Hospitals Dorset we are a three site acute trust with 'university hospital' status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you'll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we're also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.