Team administrator

The Brighton & Hove Tissue Viability Team are looking for an administrator to join our service. Do you have administration experience, enjoy working within a team but also like the balance of working independently, then is the role for you. Our team is response for the tissue viability needs of the local area, this includes leg ulcer clinics (LUC) and weekend wound clinics (WWC). You will work closely with all of us, offering admin support, to include registering patients onto our digital system, booking appointments, liaising with patients, SCFT staff and other stakeholders who use our service. You should be adaptable as there is a need to travel to other sites within the Trust, to offer support and minute taking at meetings., Organising and supporting team
Processing referrals, uploading to systmone
Managing waiting lists.
Populating appointments in the LUC and WWE.
Arranging TVN visits
Handling sensitive/graphic photo's
Arranging meetings and minute taking.
Answering telephone and email enquires
Ordering medical/clinical and office supplies.
Medical device management and tracking
Arranging training dates and room bookings
Filing, tracking and archiving.
Invoicing for training and equipment
See job description and person specification for all duties
At the heart of how we operate is our Trust values:
+ Compassionate Care
+ Working Together,
+ Achieving Ambitions
+ Delivering Excellence
Our values are fundamental to the high-quality care we provide to the people who need us. We are proud to be a community that cares, delivering our services as a team whilst supporting our employees as individuals.
We are committed to being an inclusive employer that actively promotes equality and challenges discrimination. We embrace and celebrate diversity, encouraging applications from individuals of all backgrounds. We particularly welcome applications from candidates with an ethnically diverse heritage, those with disabilities, and individuals identifying as part of the LGBTQIA+ community. Our aim is to grow a workforce that reflects the diversity of the communities we serve.
We strive to create an environment where every individual is valued and respected. Our recruitment process is designed to support candidates who require reasonable adjustments and to accommodate the needs of applicants.
This post may close earlier than the published closing date if sufficient applications are received.
Correspondence relating to this vacancy will be conducted electronically, please ensure you check your emails, including your junk folder. If you have not heard from us within two weeks please assume your application has been unsuccessful on this occasion.

Be adaptable, approachable and friendly.
Managing day to day running of a busy office, with excellent organisational skills
Manage referrals coming into the service, ensuring correct data collected and available.
Update waiting lists
Ability to work within an a team, whilst being able to work independently when needed, there are times you will be in the office on your own.
Good time management
Excellent communication skills, both verbal and written
Fast and accurate keyboard skills.
Knowledge of systmone patient record system.
Skilled in Microsoft systems including excel, word, office, teams and outlook
Good telephone manner to process calls from service users and stakeholders
Ability to take minutes at meetings.

We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
+ Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support

+ Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
+ Excellent training and development opportunities
+ Research opportunities
+ Cost-effective workplace nurseries in Crawley, Hove and Brighton
+ Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
+ Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
+ Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
+ Located in stunning Sussex, with easy access to the South Downs and the coast
+ Access to a wide range of benefits and discounts for NHS staff