Team Administrator

We offer great working benefits including a world-class pension, flexible working options and a career where your learning and development is taken seriously. We are enormously proud to be a Disability Confident Leader employer. We support candidates with adjustments throughout our recruitment process. Information about disability confidence and just some examples of the adjustments that you can request can be found in the reasonable adjustment section below.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
Find Out More
You can also follow our LinkedIn Careers Page: https://www.linkedin.com/showcase/desnz-careers, Are you looking for a new challenge? This is an excellent opportunity to join our team as a Team Administrator. Your focus will be on duties and responsibility which includes providing administrative support to ensure the efficient operation of the Health Safety & Wellbeing Team. This busy team works to promote the safety and wellbeing of the Department's staff, visitors and contractors.
Working as part of Integrated Corporate Services Team you will be supporting both the Department for Energy Security and Net Zero and Department for Science, Innovation and Technology.
You will support the team through a variety of tasks related to organization and communication. The role scope includes ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. You will assist the Head of Health Safety and Wellbeing in making the best use of their time by helping to prioritise their mailbox and diary commitments.
Above all, the successful applicant must be confident to communicate with staff and stake-holders at all levels and effectively prioritise a demanding and ever-changing workload. Our Health Safety and Wellbeing (HSWb) team provides information, tools and resources to help keep all staff safe and ensure legislative compliance. Our staff's safety is central to all of the activities that we undertake as a team. We're a team of eight led by the Head of Health Safety and Wellbeing., + Provide administrative support assistance, including on-going and forthcoming specific project work.
+ Assist with and carry out Display Screen Assessments (DSE) and Expectant and New Mothers Assessments.
+ Organise and maintain diaries and make appointments including key committee meetings.
+ Organise meetings and venues ensuring the Head of Health Safety and Wellbeing is well prepared for meetings.
+ Deal with incoming email, with a particular focus on the team mailbox, as well as supporting the Head of Health Safety and Wellbeing with their mailbox management and prioritisation.
+ Assist in collating and recording of data relating to work carried out by the team which will include maintaining and developing databases and electronic filing.
+ Assist in the preparation of reports, letter and document drafting and compiling meeting minutes.
+ Prepare for the quarterly Health & Safety Committee Meetings, including preparing the agenda minute-taking and circulation.
+ Assist in completion of regular reviews of guidance documents and desk instructions.
+ Liaise and work collaboratively with colleagues, other government departments and agencies and external suppliers in relation to the team's work programme., This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
After submission of the first stage of your application you will be invited to complete a Civil Service Work Strengths Test. If you successfully pass the test, you will be invited to complete the final stage of the application.
Please complete the online tests as soon as possible (within 24-48 hours is recommended), the closing date for the tests is 23:55 on 25/10/2024. If you fail to complete the online test before the deadline your application will be withdrawn. Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.
As part of the application process you will be asked to complete a CV and four 250 word behaviour statements. Further details around what this will entail are listed on the application form.
Please note - the CV incorporated into the application form is for information purposes only and will not be scored.
In the event of a large number of applicants, applications will be sifted on the lead behaviour statement 'Managing a Quality Service'.
Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
The interview will consist of behaviour and strength based questions.
Expected Timeline subject to change
Sift dates: w/c 28/10/2024.
Interview dates: w/c 18/11/2024
Interview Location: MS Teams.
Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process., Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to the Department for Energy, Security and Net Zero from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility https://www.childcarechoices.gov.uk
DESNZ does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).
DESNZ cannot offer Visa sponsorship to candidates through this campaign. DESNZ holds a Visa sponsorship licence but this can only be used for certain roles and this campaign does not qualify.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland on your behalf.
owever, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

+ Will hold a relevant health and safety qualification such as IOSH, and be working towards the NEBOSH General Certificate.
+ Good written and oral communication skills.
+ Excellent word processing and IT skills, including knowledge of a range of software packages.
+ Discreet with an understanding of confidentiality issues.
+ Ability to work under pressure and to tight deadlines.
+ Good organisational and time management skills.
+ Ability to research, digest, analyse and present material clearly and concisely.
+ Excellent interpersonal skills.
+ Ability to work on own initiative.
+ Good attention to detail and precise working.
+ Flexible and adaptable., IOSH, Have NEBOSH General Certificate or working towards. DSE Assessor., + Managing a Quality Service
+ Communicating and Influencing
+ Changing and Improving
+ Delivering at Pace

The Integrated Corporate Services (ICS) is a new shared corporate service, launched in July 2023. It provides corporate services (HR, Finance, Digital, Commercial, Security and Estates) across the Department for Energy Security & Net Zero (DESNZ) and the Department for Science, Innovation & Technology (DSIT).
Our team of just over 300 professionals will be leading the way in how these functions will be delivered in the future. Our ambition is to be the leading provider of integrated corporate services for government and set the standard for quality, efficiency, and innovation in our field.

Alongside your salary of £27,800, Department for Energy Security & Net Zero contributes £8,053 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Department for Energy Security and Net Zero offers a competitive mix of benefits including:
+ A culture of flexible working, such as job sharing, homeworking and compressed hours.
+ Automatic enrolment into the Civil Service Pension Scheme, with an employer contribution of 28.97%.
+ A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
+ An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
+ Access to a range of retail, travel and lifestyle employee discounts.
Office attendance
The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK. The current expectation for staff is to attend the office or non-home based location for 40-60% of the time over the accounting period.