Team Administrator

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our Our values shape the way we construct and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel
This role is based onsite at Heathrow airport where you will provide effective administrative support to the senior team. Effectively manage administration and day to day operation needs. You'll be responsible for:
• Supporting on-boarding process for new employees.
• Co-ordinating IT requirements for team.
• Recording holiday/sick leave.
• Maintaining accurate filing and archiving systems in accordance with QA procedures.
• Co-ordinating phone calls & correspondence (e-mail and letters etc.).
• Organising internal meetings/booking of meeting rooms.
• Managing multiple diaries and emails on behalf of director(s) and senior team.
• Ensuring meetings are planned, organised and accurate actions/minutes are recorded.
• Producing highly accurate documents in line with templates and quality requirements e.g. presentations, minutes and reports.
• Organising events/workshops.
• Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work., Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role. #LI-Onsite


• Demonstrated experience of IT skills covering Excel, Word, Outlook and PowerPoint.
• Demonstrated typing skills/ability.
• Proven relevant experience in an office management or senior administrator capacity.
• PA experience i.e. diary management/arranging travel.
You'll also have:
• Experience of web-based applications/software's.
• Previous experience in the construction industry.