Team Administrator

As an Administrator in the Business Acceptance Unit (BAU), you will act as point of contact, helping co-ordinate the flow of information and communications in and out of the department. This will include:

• Responding to telephone and email enquiries from across the Business received in relation to Matter Workflow and Matter Maintenance and other areas of the BAU workload
• Supporting the BAU Managers with administrative duties including; BAU absence line, daily line up, workload emails and alerts to the team;
• Creating and updating database records in 3e and iManage including; Client Maintenance, Matter Maintenance, Related Client Numbers and AML summary updates;
• Conducting sundry billing checks and research using subscription databases; Orbis and Accuity;
• Responsibility for documenting processes within the Admin Team and keeping these up to date;
• Conducting Legal and Client research for the BAU Managers and/or BAU Legal Team;
• Assisting in keeping the BAU Intranet and BAU Portal up to date;
• Assisting in maintaining, updating and circulating key BAU documents and helping to develop internal databases;
• Assisting in the preparation of induction schedules in the new joiner administration process;
• Assisting on specific projects as requested by the BAU Manager and/or BAU Legal Team;
• Occasional PA support to the BAU Legal Team, covering for the BAU's London based PA during her absence or unavailability, including travel, expenses and meeting arrangements;
• Willing and flexible to provide cross-group and departmental support at all times
• Being flexible in undertaking the above responsibilities and any others so required.
  
  Highly motivated and proactive with strong administrative and organisational skills;
• Proven attention to detail.
• Strong database management skills.
• Strong communication skills
• Ability to work as part of a global team, both in Belfast and remotely with colleagues from London, US, Singapore and other global locations.
• Performing tasks under pressure to tight deadlines and showing a willingness and ability to work effectively under time pressure.
  
  A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.
We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients. Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing. What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success. Role and Responsibilities

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, online discounts and lifestyle management services. Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. We recognise the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together Area of expertise Risk Management & Compliance Office United Kingdom - Belfast