Team administrator | Central and North West London NHS Foundation Trust

This is a great opportunity to join a creative and welcoming team to support our provision in Central London.

We are looking for a part time administrator to join our the Central London Arts Psychotherapies service.

This administration role will support our senior administrator and the Arts Psychotherapies teams who sit across inpatient, community and rehabilitation services across Kensington, Chelsea and Westminster.

Due to the team being spread across different sites there is a request that the admin in role may work from the Gordon hospital and Woodfield road site., 1. Toberesponsibleforthedaytodaymanagementoftheofficeandthedevelopment, implementation and maintenance of high-quality office practices and procedures to ensure that all non-clinical requirements of the team are met.

2. Todealwithtelephonecalls, correspondence and direct contacts with clients and other internal or external agencies in an appropriate and professional manner, using judgement and discretion where necessary andto refer complex matters or matters relating to clinical risk to relevant senior members of staff.

3. To preparedocumentsby copyoraudio typingusing Microsoftofficesoftware (letters, memos,reportsetc.)forapprovalasdirected,ensuringthatallpoliciesandprocedures are adhered to.

4. Tobefullyconversantwithcomputerpackages,promotinggoodpresentation,including word-processing and spreadsheets.

5. Toarrangemeetingsandtrainingeventsfortheteamasandwhenrequired.

6. Toactassecretaryatmeetingsifrequired,takinganddistributingminutesasappropriate.

7. Tosetupandmaintainaneffectivefilingsystemforthedepartment.

8. Totakeresponsibilityforensuringthatadequatestocklevelsofstationeryandotherclinicalequipmentaremaintainedatalltimesasrequiredandorder/procureregularlyasneeded.

9. Tomaintainacentralrecordofannualleave,sickness,studyandauthorisedand unauthorised absences when required.

10. Toensurethat therecordofavailabilityofstaffonadailybasisisupdatedforallstaff.

11. Tocarryoutarangeofadministrativetasks(post,photocopying,takingmessages,etc)

12. Toliaisewithinternalandexternalsuppliersandensurethatadequatestocklevelsofstationeryandothernon-clinicalequipmentaremaintainedatalltimes.

Disability Confident
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TheAdministratorwillberesponsibleforprovidingafullrangeofsecretarialandadministrative dutiestosupporttheeffectivedeliveryofahigh-qualityservicebytheCentral London Arts PsychotherapiesService.Thepostholderwillneedtodevelopanunderstandingoftheserviceobjectivesandsupportthearts psychotherapy and arts in health servicestaffincarryingouttheirduties.Thiswillrangefromdataentryinrelationtoreferrals, generaltyping,takingcalls from clients,arrangingappointments,organisingarts therapyfiles,distributionofpost,arrangingmeetings,stock-taking and procurement,receivinganddisseminating informationandtheprovisionofareceptionistserviceinordertoenabletheteamtocarryouta rangeofclinicalactivityasquicklyandeffectivelyasisrequired.ThispostwillberequiredtocontributetoclinicaldatamanagementandauditworkincludinginvolvementincaseallocationdutiesasinstructedbytheOperational and ClinicalLeadsandSeniorServiceAdministrator.

We're passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient's own home. Patients are at the heart of everything we do.
Providingtop quality care depends on our ability to employ the best people.
We're always looking to recruit outstanding people who will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee we're hoping to find our future leaders and we'll support our staff by providing opportunities to develop your career.
With adiverse culture and equally diverserange of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more - whatever stage of your career you're at, there's always a place for you at CNWL.

CNWL is also one of the largest NHS employers in the UK of Arts Psychotherapists, working in a vast range of services and has an increasing trainee placement programme continually broadening the reach of the profession.

We have a vast range of support networks and benefits to offer all staff working for us. We are keen to ensure that we're meeting all the needs of our diverse patient population and especially welcome applications from those local to the communities we serve and who may have lived experience.