Team Administrator Falls and Syncope Service

An opportunity is open for a dynamic and well organised administration assistant to join the "Outstanding" Falls and Syncope Service.

The job provides a variety of administrative roles including minute taking, assisting in the preparation of reports and presentations, preparation and maintenance of spreadsheets and other information systems, assisting with health Roster, ESR and the Therefore system.

The role will also include managing enquiries to the service, supporting with materials ordering and providing Personal Assistant back up to the head of department.

The service would prefer a working pattern of 3 full days a week on Tuesday, Wednesday, Friday although this could be negotiated at interview.

The successful candidate will be based in the Falls Service office at North Tyneside General Hospital but may be required to travel to other sites within the Trust.

Main duties of the job

Responsible for providing accurate, complex reports for Head of Service, to be used for Trust wide quarterly reports redevelopment.

Responsible for adapting/designing information systems to meet the specifications of others.

Responsible for the operation and maintaining of information systems' to enable the input and extraction of data.

Responsible for the creation and maintenance of complex spreadsheets, to provide timely and accurate data for Trust and outside agencies.

Assist with Health Roster and ESR systems.

Be proficient in the use of Therefore system.

Responsible for providing Personal Assistant backup to the Head of Department, managing diary commitments and co-ordinating meeting requirements.

Develop and manage systems to enable the Head of Department to work effectively and efficiently, organising complex appointments and schedules.Create and maintain databases for professional and personnel issues of the team members.

Manage enquiries affecting the falls and syncope service.

Responsible for efficient office maintenance and the monitoring and procurement of office equipment and supplies.

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before