Team Assistant

The overall objective of this role is to provide administrative support to the Legal Practice Groups, which includes Partners, Associates, Paralegals and the PA team, you may also assist the Business Development and Marketing teams from time to time - with a view to ensuring that individual tasks be completed in a timely manner.

General Administration

Working directly with and supporting the PA teams - usual tasks can include:

• Assisting with travel requirements (i.e. booking taxis/trains/liaising with our external travel company).


• Assisting with maintaining the Engage database.


• Assisting with searches for files, deeds, Wills etc.


• Assisting with regular archiving.


• Liaising with Reprographics on print requests.


• Ad hoc project work, creating spreadsheets etc.


• Assisting Post room with booking couriers e.g. collating documents to post.


• Assisting the marketing team to complete marketing packs and badges, assisting with seminars.


• Other general support to the team from time to time.


Billing & Finance

• Processing disbursements/payment requests and other Finance forms.


• Processing expenses using ChromeRiver.


• Assisting with billing projects.


• Sending out client bills via email.


File Inception

• Assisting with new client/matter inception (using Intapp).


• Assisting with obtaining CDD/Companies House information - liaising with Risk Team as necessary.


• Creating first draft Engagement Letters.
  
  The successful candidate would need to be an accomplished team player with excellent communication skills and enjoy working within a team environment. They must be highly organised with a flexible nature and be able to prioritise allocated tasks, with a co-operative and willing attitude, as day to day you will be dealing with a variety of tasks and working from a busy inbox. This role will suit somebody who can bring good all-round experience in office administration.


Specialist experience

• Experience of working in an office environment is required.


• Knowledge of Elite would be an advantage, although not essential as full training will be provided.


Abilities and desired qualities

• Strong organisational and communication skills.


• Strong attention to detail.


• Mathematically proficient.


IT skills required

• Experience or knowledge of using Office 365, Word, Excel, Outlook, PowerPoint, ChromeRiver, Elite, Document Management System (Netdocs), Intapp, although full in-house training will be provided.


Educational and professional qualifications required

• Good grammatical English - at least to GCSE standard or equivalent.
  
  Lewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.


With offices in London, Oxford, Manchester, Leeds, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people - both ours and our clients'- and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our 'I-CUE'). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.
The department

Our Legal Practice Groups are made up of leading advisers for creative, innovative and brand-focused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services. From start-ups to multinationals, the firm's comprehensive and commercially focused advice helps clients succeed in an increasingly complex and converged international marketplace., At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

Duration: 1 year
Working hours: Full-time
Reports to: Secretarial Coordinator
Location: London (This role is hybrid, working three days in the office - Tuesday, Wednesday, Thursday, with Monday and Friday working from home)
Specialism: Multiple legal Practice Groups: Digital, Commerce & Creative, Intellectual Property, Corporate, Real Estate and Dispute Resolution
The firm