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Team Assistant

CJ Affiliate

Team Assistant

Salary Not Specified

CJ Affiliate, Wormwood Scrubs, Hammersmith and Fulham

  • Full time
  • Temporary
  • Onsite working

Posted today, 18 Sep | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: ff08615938254ff5b6e1b18c3ac3ccbe

Full Job Description

  • Diary management which includes arranging meetings, briefings, and events, also anticipating, and managing competing commitments

  • Completing online expense claims and assisting with approval process

  • Travel management including arrangements and visa applications if required as well as managing online holiday booking system

  • Holiday cover for CEO EA and supporting other PAs within the agency to cover holidays or absences, if required..

  • Communicating with media owners, clients, and internal stakeholders as and when required

  • Oversee social events for the PMX Central team

  • Leading or collaborating on events management for the Teams as well as wider agency

  • Formatting PowerPoint presentations

  • Ad hoc PA tasks such as booking meetings rooms, ordering catering, collecting guests from reception etc.

    This is an exciting opportunity for a junior PA/ Team Assistant to join an established company with tons of exposure and to work alongside an established EA within a friendly team environment. The role sits within PMX (Publicis Media Exchange), a Publicis Media practice(part of Publicis Groupe). The Team Assistant will be confident, diligent with a can-do positive attitude., Key requirements:

  • Strong working knowledge of Microsoft Office - specifically PowerPoint, Excel, Word & Outlook

  • Ability to organise, be proactive and work under pressure

  • Ability to use initiative to problem solve and bounce thoughts and suggestions from the other PAs around you

  • Ability to converse with all levels of seniority across the business

  • Ability to work to your own initiative as well as with others with differing ideas and opinions

  • Working well with multiple stakeholders and in a busy environment

  • Prioritising and managing a busy workload, working at pace and with accuracy amid frequently changing requests, A bright, confident individual looking for an exciting and varied role

  • Must be proactive with a willingness to work as part of a team

  • Be organised, sociable and able to prioritise well

  • Ability to manage an ever-changing workload

    Publicis Media helps clients drive sustainable business growth by harnessing the modern media landscape to drive one-to-one consumer connections at scale. Led by Sue Frogley, CEO, Publicis Media UK is made up of 2000 people working across market-leading media agencies including Zenith, Starcom and Spark Foundry as well as specialist practices Publicis Media Exchange (PMX), Performics, Publicis Sport & Entertainment, Publicis Media Content and NextTECHnow. Together they combine deep expertise in media investment, strategy, insights and analytics, data and technology, commerce, performance marketing and content. Publicis Media is part of Publicis Groupe and is present in more than 100 countries with over 23,500 employees worldwide.

    Publicis Media has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

  • WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.

  • REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.

  • HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.

  • FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.

  • FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.

  • GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.


    • Full details of our benefits will be shared when you join us!

    Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

    We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.