Team Assistant / EA
Argus Media
Team Assistant / EA
Salary Not Specified
Argus Media, Holborn, Camden
- Full time
- Temporary
- Onsite working
Posted 6 days ago, 21 Sep | Get your application in now to be included in the first week's applications.
Closing date: Closing date not specified
job Ref: 3fd90d5295a141b29867486e6eddb63c
Full Job Description
- Main point of contact for the Global Sales, Conference, Marketing & Consulting team members.
- Provide extensive administrative and clerical support to the Senior Commercial Assistant, SVPs and VPs in Sales, Conferences, Marketing, Consulting and Business Development teams, including correspondence, presentations, and diary management.
- Organise and support meetings, including scheduling, booking venues, catering, preparing agendas, collecting and distributing documents.
- Assist the Senior Commercial Assistant in organising internal sales events/offsites, social activities, Christmas parties, etc.
- Organise travel and accommodation arrangements for the Global Heads, SVPs and VPs in Sales, Conferences, Marketing Consulting and Business Development.
- Prepare expenses for the Global Heads, SVPs and VPs in Sales, Conferences, Marketing, Consulting and Business Development teams.
- Monitor licensing redistribution issues on a regular basis using IT equipment to track, report problems and run further in-depth reports as required for global sales team.
- Oversee support queries from the teams and ensure they are dealt with efficiently.
- Weekly update of absences and business trips for the sales teams.
- Making sure new starters are correctly set up in the company system.
- Use NetSuite to assist with invoices for conference registrations and suppliers.
- Assist with the global uploads of meeting reports.
- Produce the monthly Town Hall in the background to the live meeting.
- Administrative support i.e. filing, stationary supplies.
- Ac-hoc requests when required.
Strong computer skills (Microsoft Office Suite - Outlook, Word, PowerPoint, and Excel) - Highly organised and efficient with experience prioritising effectively to meet deadlines
- Resourceful and logical thinker with excellent attention to detail
- Outstanding communication skills and ability to build rapport at all levels
- Ability to maintain confidentiality and exercise discretion
- Proactive approach with the ability to apply initiative and work independently
- Flexibility to manage extended hours as needed to meet event deadlines
- Able to work independently whilst also engaging and collaborating in line with the Argus values: Excellence, Integrity, Partnership, and Inclusivity
- Experience assisting with events What's in it for you
- Competitive Salary
- Group Pension Scheme
- Flexible working environment
- 25 days holiday per annum (pro rata)
- Extensive internal and external training For more details about the company and to apply please make sure you upload your CV via our website: www.argusmedia.com/en/careers/open-positions
Argus is an independent media organisation with 1,400 staff. It is headquartered in London and has 30 offices in the world's principal commodity trading and production centres. Argus produces price assessments and analysis of international energy and other commodity markets and offers bespoke consulting services and industry-leading conferences. Companies in 140 countries around the world use Argus data to index physical trade and as benchmarks in financial derivative markets as well as for analysis and planning purposes. Argus was founded in 1970 and is a privately held UK-registered company. It is owned by employee shareholders, global growth equity firm General Atlantic. Argus Media is committed to ensuring career and personal growth for all its staff and provides extensive training and career development opportunities, as well as participation in employee-led initiatives, including a women's network. Our core values are Excellence, Integrity, Partnership and Inclusivity., Our rapidly growing, award-winning business offers a dynamic environment for talented, entrepreneurial professionals to achieve results and grow their careers. Argus recognizes and rewards successful performance and as an Investor in People, we promote professional development and retain a high-performing team committed to building our success.