Team Office Administrator

We are recruiting for an experienced Team Office Administrator who will be an integral part of our London office. The successful candidate will need to possess a positive, 'can-do' attitude and enthusiastic to take pride in this key support position. You will be responsible for providing effective and efficient administrative support to the cost management team. To be considered for this role you will have experience of working in a similar role and demonstrate you are looking for longevity in your next career move. You will be able to provide a high standard of work - attention to detail is paramount as are your verbal and written communication skills. Due to the nature of the role, this is a full-time position based based in our offices in Valentine Place, SE1 8QH Role and Responsibilities In this role the tasks will include:

• Supporting the Office Manager in the running of the office and all associated areas, making sure that they are always kept in the best possible order, liaising with suppliers, other admin support and Partners.
• Organising office meetings and booking of relevant meeting rooms, ensuring rooms are prepped and ready prior to these starting.
• Assisting with onboarding - issuing new starters with keys/fobs, ensuring personnel have a locker, induction tours
• Covering for reception when needed on lunch and annual leave
• Being a First Aider/Fire Warden - training will be provided
• Effectively dealing with any office related questions/queries from colleagues and visitors to the office
• Raising invoices and assisting with debt chasing
• Attending team meetings and minute taking where necessary
• Printing and binding documents/contracts
• Preparing presentations
• Setting up jobs, arranging purchase orders, opening submissions and projects on our Document Management System.
• Arranging team socials
• Assisting with fee letters, reports, formatting, typing for the team
• Updating contact lists and directories
• Booking train tickets and travel
• Working closely with project leads to aid data entry for the team
• Assisting the team with expenses where applicable
• Booking travel and accommodation
• Ordering lunches, office stationery, kitchen supplies
• Making drinks for clients and organising refreshments
• Assisting the Office Manager with various ad-hoc tasks to promote a positive culture and well-presented office
  
  Experience of working in a similar role in a fast-paced office environment
• Proficient knowledge and demonstrable experience with all MS Office suite-based software including Outlook, Word, Excel, Teams etc
• Excellent communication skills & telephone manner
• Well-presented with an exceptional friendly and professional approach
• Good at problem solving with a 'get it done' attitude
• Excellent time management skills with the ability to prioritise as required by the team
• Naturally organised with a high attention to detail
• Self-motivated, proactive team player who is dedicated to providing solid support
  
  Ridge is a Built Environment Consultancy. We provide our clients with access to a wide range of integrated expertise and professional disciplines to help them transform the quality and sustainability of the built environment.
Our people make what we do possible, helping us lead the way with quality, innovation, and entrepreneurial spirit. That's why we challenge them to be the best they can be and offer exceptional training and career development opportunities at all levels.