Team Secretary and Finance Administrator

Hampshire and Isle of Wight Healthcare NHS Foundation Trust, Havant

Team Secretary and Finance Administrator

Salary not available. View on company website.

Hampshire and Isle of Wight Healthcare NHS Foundation Trust, Havant

  • Part time
  • Permanent
  • Onsite working

Posted 4 days ago, 17 Dec | Get your application in now to be included in the first week's applications.

Closing date: Closing date not specified

job Ref: 94b7ee6bb7774b9baaa39e1367641e92

Full Job Description

To provide a robust and transparent financial service to inpatients, outpatients and staff within Elmleigh using Harlequin.

To provide efficient and comprehensive clerical and reception support.

To provide a robust and transparent financial service to inpatients, outpatients and staff within Elmleigh using Harlequin.

To provide efficient and comprehensive clerical/reception support and generalised team secretary duties.

Order and source equipment and replenish stock weekly.

Only open to current employees of

Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT., To undertake Team Secretary duties as required.

To process patient monies and property on admittance and discharge using Harlequin system.

Follow financial guidelines and procedures as directed by Southern Health Trust.

Control unit petty cash requests/reimbursements and complete accurate records of all transactions.

Manage financial excel spreadsheets.

Carry out clerical duties for specific members of staff as agreed by Admin Team Lead.

To receive and send confidential information via email, telephone, letter or in person, from patients, patients relatives and staff members.

Order and source equipment using SBS and BSC.

Maintain the Stationary Room. Order/replenish stock weekly.

Process Invoices within timescales set out by trust finance department.

Ensure printer/scanner technical issues are reported to IT/BSC

Carry out and assist with equipment and security audits.

Oversee and control Taxi booking administration.

Unit vehicle management and maintenance.

Liaise with Buildings and Facilities Administrator regarding BCAS protocol.

Assist team secretary with document management/storage/disposal.

Support reception during holiday/sickness/break times.

Smartcard Champion. (Training given if required)

Fire Warden (Training given if required)

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.