Template Coordinator

This role sits in the the Templates team within Medical Records, reporting directly to the Directory of Services Administrators.
The Clinic Template Coordinator is responsible for working in partnership with the clinical teams to build and maintain Outpatient clinic templates on the Trusts Patient Administration System. This is achieved by liaising with Clinicians, service management teams and other relevant members of staff across the Trust building a positive network supporting the maintenance and enhancement of the clinic templates. These clinic templates allow for outpatient hospital appointments to be managed by the booking teams. This role supports in ensuring that patients are directed to the right clinic and seen by the most appropriate Clinician.
The role also includes creating and amending outpatient appointment letters and associating these to the relevant clinic templates., The successful applicant will be expected to act in a professional manner, adhering to strict information governance guidance and always ensure patient confidentiality. The department are continuously looking to improve the service offered and all members of the team are encouraged to suggest new ideas and ways of working.
There may be times when the successful applicant may be required to work flexibly within the department dependent upon business need and patient demand. Flexibility is expected with regards to working hours to support the service., Create and amend templates (includes moving patients temporarily from PCS and ERS and confirming with speciality once complete)
Monitor and action template mailbox
On going review of templates
Record all actions of templates on Template Log
Liaise with services for template queries (via phone and mailbox)
In-doubt transactions
Validate template log
Opting clinics in and out of TRS
Creating and amending group codes
Please see job description.
Key Messages

• Please let us know if you require an adjustment to our recruitment process.


• We are a flexible working employer, so please talk to us about any flexible working requirements.


• All correspondence will be sent to the email address you have registered as your TRAC account.


• Recruitment is based on the Trust's values and behaviours and the criteria outlined in the Job Description for the role.


• Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.


• Appointments are subject to a 6 month probationary period.


• LED Doctors are subject to a 3 month probationary period.


• Please provide a contact email address for referees. We will not request references until after you have been made a formal job offer.


• You will be required to pay for your DBS disclosure (where the post requires one). This will be done through installment from your payroll.


• We do not reimburse any travel to interview expenses.


• Some posts may have implications on existing NHS Pension Scheme arrangements. It is your responsibility to assess the potential impact that the post may have on your NHS Pension arrangements. For further information please visit the NHS Pensions Agency website: https://www.nhsbsa.nhs.uk/nhs-pensions


• International applicants can find guidance here: https://www.mcht.nhs.uk/work-us/international-candidate-guidance
  
  Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K). The Trust provides high quality planned and emergency care, cardiac, critical care, child health, maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.

The Trust provides over 500 beds and employs over 5,100 members of staff. A comprehensive range of community services is provided across 26 medical centres and schools through our Central Cheshire Integrated Care Partnership.
We have played, and continue to play, a proactive role in the development of Integrated Care plans across Cheshire & Merseyside and our local Cheshire East and Cheshire West Place-based systems. We believe, and it is the cornerstone of our five-year Trust Strategy, there is the opportunity to progress innovative, responsive and effective care in the best setting for the patient, be it in the hospital or out in the community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
We welcome all applicants and assess all job applications based on knowledge, skills and experience needed for the post.