Temporary Production Coordinator

Established in 1744, Sothebys is the worlds premier destination for art and luxury. Sothebys promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sothebys believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.THE ROLE
The position of Production Coordinator involves the production of accurate valuation documents for clients and their professional advisors, supporting a Valuations Manager, and reporting to the Head of Production.
RESPONSIBLITIES

Supporting the Head of Department, Head of Production, Valuations Managers and Specialist Departments as required
Logging and dealing with all valuation enquiries, directing them as appropriate
Co-ordinating the receipt of work from experts, typing, processing and formatting work, extensive proof reading, issuing invoices, ensuring valuations are produced to the highest standard of accuracy and in a timely manner, meeting demanding deadlines

Creating spreadsheets and providing data analysis when required

Arranging valuation visits, booking travel as and when required, ensuring the team receives the brief and working notes in good time
Accompanying Valuations Managers on client visits, as and when required
Creating bespoke valuations at the Managers request
Liaising closely with specialist departments, Client Development, Tax & Heritage, Proposals, and the wider Business Development division, sharing relevant information regarding clients, their collections, and combined projects
Maintaining and updating all valuation databases, spreadsheets, priority lists, keeping extensive data records current
Coordinating diaries and all associated valuation paperwork for internal meetings such as live reviews, taking notes, writing up memos and maintaining organised files
Maintaining complete client confidentiality at all times, adhering to GDPR requirements, and all internal compliance surrounding clients and their personal information
Providing excellent levels of client service in line with corporate standards, acting as an ambassador for Sothebys in both manner and appearance

A minimum of 2 years practical administrative experience at an international auction house is required
Have a background in art history, or an interest and willingness to learn about fine and decorative art
Educated to graduate standard, ideally with a BA or MA in the History of Art

Be computer literate (MS Excel, Word and Power Point; Photoshop desirable), advanced Excel skills are essential
Practical knowledge of the Sothebys valuation system would be an advantage
Knowledge of Sothebys services, corporate culture and departments is essential
Good photography skills
Fluent English (oral and written) is essential, a second European language would be an advantage
Ability to communicate professionally and confidently, both verbally and in writing
Possess excellent client service skills (diplomacy, sensitivity, maturity, self-assurance and discretion)
Have an organised and methodical approach to work and high attention to detail
Ability to work under pressure, coordinate a busy schedule and prioritise workload, meeting tight deadlines
Be self-motivated and able to work effectively alone using own initiative, as well as part of a team
Possess commercial awareness and business acumen, along with demonstrable numerical and analytical skills
Be a resourceful problem solver, utilising resources and information effectively
Flexible approach to working hours