Theatres & Anaesthetics Directorate PA

To provide a full, high quality secretarial and administrative service to the General Manager of Theatres (GS-ACT); Clinical Leads in Anaesthetics and ICU; including: Personal Assistant duties, providing a comprehensive administrative and secretarial service. This will include: Management of incoming and outgoing written and e-mail correspondence Diary management and arranging of meetings Management of the office filing and folder system Progress chasing and prompting systems Copying and circulation of documents Drafting replies to correspondence and taking follow up action, as directed Writing minutes and action trackers Supporting in minute taking for Governance meetings and Departmental meetings. To be responsible for designing and managing the administration of special projects as required by the Directorate. This may involve significant liaison and consultation, the setting up of systems and databases and the formulation of progress. Undertake researching and preparation of material
in respect of reports or briefings. Organize specific internal or external events as required. Develop and maintain a system for recording and following up lead responsibilities, actions and timescales. Develop and manage computer databases, as appropriate, to support the effective functioning of the Directorate. Prepare draft agendas and take minutes of weekly Theatre meetings, Business meetings and all other meetings chaired/ organized by the Theatres and Anaesthetics Management Team. Able to access and manage Cerner, Qlikview and Datix. To support the Anaesthetic department with administration towards ACSA accreditation. To support the Theatres team to create reports and organise data to show productivity and utilisation. Provide other administrative support for the Theatres and Anaesthetics Management Team as required. Arrange representation as specific meetings or events, as required. Any other duties which may be required by the Directorate in keeping with the broad range of
responsibilities pertaining to the Support with Directorate projects such as theatre golden patient, theatre start and finish times, on the day cancellations, high volume low complexity (HVLC). Assist in changes in theatre templates as directed by management. The division embrace a healthy work life balance, we would welcome requests for flexible working to support applications to attract a diverse population. Examples of flexibility such as part WFH / School hours/reduced hours if required would be considered. Conversations with point of contacts on this advert are encouraged to discuss the role further.