Timesheet Administrator

We are looking for a Timesheet Administrator to work on HS2 Main Works. As a Timesheet Administrator, you will be responsible for administering the project's timesheet system Timesheet Portal. The role reports directly to the Project Accountant within the project's core finance team and will help support JV partner staff recharges. The role will also aid the wider finance team in assisting the A/P functions.,

• General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.
• Project Accounting - Integrity of costs and accuracy & transaction processing
• Financial control, Governance, segregation of duties & process flows
• Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times
General Duties
• To be the link between the project's People team and Finance team, to ensure all new starters and leavers are added/removed from the timesheet system
• Day-to-day running and maintenance of the timesheet system
• To become the main point of contact for all timesheet related queries
• Provide regular reports on missing timesheets and chase for these missing timesheets
• Work closely with the core finance team on staff recharges from the JV partners and matching these to the timesheet system
• Assist the A/P teams with invoice processing
• Supporting the wider Finance & Commercial team with Financial tasks as required
• Preparing & posting accurate journals/accruals/liabilities in line with accounting policies, accurate cost allocation and analysis costs
• Analysis of partner charges, obtaining supporting information and query/action incorrect charges
• Posting other documents and journals in E1, You'll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).
Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example. HS2 - working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 2018 and UK GDPR) and will be reported to HS2. It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use", OHSAS 18001:2017 Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture 's operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

Essential
• IT & Communication Skills
• Competent in retrieving and understanding data from the chosen timesheet system
• Strong communication skills
• Good attention to detail
• Takes ownership of output
• Ability to work alone and as part of a team
• Self-confident
Desirable
• Previous experience ideally in a similar role within the construction industry
• Experience of using a computerised timesheet system (Timesheet Portal)
• Experience of using a computerised accounting system (E1), A physical or mental impairment, which has a substantial and long-term effect (over 12 months) adverse effect on your ability to carry out normal day-to-day activities
• Demonstrated in your application and pre-interview stage that you meet the minimum job criteria and person specification for the role
  
  The role will work on the HS2 project. HS2 is the UK's new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK's 10 biggest cities with fast, reliable and frequent high speed services
The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role., Salary Competitive with excellent benefits package