Title: Assistant & Office Manager

We are looking to welcome an Assistant & Office Manager to our Telford team. We're looking for an experienced individual to carry out office management; support Group Shared Service activity, liaise with 3rd parties (e.g suppliers, service providers, facility management) and all relevant internal areas and coordinate events such as meetings and team events. You will support the Travel & Expenses team in the event of staff shortages in day-to day business.,

• Provide basic technical support for the site.


• Support with minor IT problems for Group Shared Service (GSS) Employees and check technical equipment for signs of wear etc replacing defective hardware on site.


• Coordinate with the Facilities Management Team regarding issues such as repairs, facility supplies etc


• Participate in regular facility forums to provide support, highlight concerns and maintain good working relationships with key stakeholders.


• Liaise with suppliers to source estimates for office supplies and order supplies.


• Mail processing.


• Inventory and inventory management.


• Create purchase requisitions and check and post all location invoices in SAP.


• Implement and support all topics relating to Health & Safety in GSS in coordination with the Health & Safety Specialist; participate in regular meetings with the Health & Safety specialist to maintain knowledge and good practices.

Group Shared Service: -

• Proactive management of the day-to-day queries from employees, escalating when required.


• First point of contact for external visitors/visitors from other sites, providing support when required


• Coordinate appointments, including the sending of invitations for team events etc

Event Management: -

• Provide site communication to GSS employees (site closures, catering manus, business updates or changes, newsletters, wellbeing information etc).


• Design and plan the annual GSS wellbeing activities/event schedule, obtain costs and ensure correct approval to ensure events are cost effective and within budget; track and report event annual costs to Head of Travel, Fleet & Expenses.


• Plan, organise and execute all GSS events (workshops, away-days, volunteer days etc).

Support Travel & Expenses Team: -

• Provide support in daily business and in process optimisation and harmonisation.

Other: -

• Provide a secure and friendly work environment for all GSS employees.


• Deliver GSS new employee site inductions to include site and Factory tour and office technology training.
  
  Advantageous - Holds an Apprenticeship in a relevant discipline.


• Experience in Office Management, especially in ordering and liaising with external service providers.


• Experience in event management and in the organisation of business trips.


• Confident with MS Office.


• Excellent communication skills, both written and spoken.


• German and Polish speaking would be beneficial.


• Ability to work under pressure; diligent, conscientious and analytical.


• Reliable, concentrated working style with excellent numeracy skills.


• Deadline orientated.


• Excellent relationship building skills.


• Shows empathy and able to maintain confidentiality.
  
  Müller UK & Ireland is wholly owned by Unternehmensgruppe Theo Müller which employs over 31,000 people throughout Europe. In the UK, Müller develops, manufactures and markets a wide range of branded and private label dairy products made with milk from 1,300 farmers in Britain.Müller is ranked within the top 20 in The Grocer's Top 100 list of Britain's Biggest Brands and is picked from shelves millions of times each year. Müller UK & Ireland includes:


Müller Milk & Ingredients which aims to be Britain's private label dairy leader and produces branded and private label fresh milk, cream, butter and ingredients products. It boasts a network of dairies and depots servicing customers throughout the country.

Müller Yogurt & Desserts which is the UK's leading yogurt manufacturer which aims to create millions more Müller moments for its consumers. It is responsible for major brands like Müller Corner, Müllerlight, Müller Bliss, Müller Rice, FRijj and Müller Kefir Smoothie and produces chilled desserts under licence from Mondelez International. It also supplies the UK private label yogurt market from a dedicated, state of the art yogurt facility.

Müller is ranked within the top 20 list in The Grocer's Top 100 of Britain's Biggest Brands and picked from shelves millions of times each year. Müller Milk & Ingredients aims to be Britain's private label dairy leader and produces branded and private label fresh milk, cream, butter and ingredients products. It boasts a network of dairies and depots servicing customers throughout the country.

Competitive Salary / Bonus scheme / Health Care Cash Plan Package or Life Assurance / Contributory pension plan / Life Assurance / Employee Assistance Programme / Generous annual leave increasing with service / Flexible benefits programme / In addition, our employees have access to a Rewards Benefits Programme providing an exclusive range of discounts across 800 retailers, utilities, holidays and cinema tickets.