To come in officer- Rheumatology

To be operationally responsible for the management of elective specialist Rheumatology admissions. Ensuring records are retrieved and prepared for the admission function. Delivering a quality and timely admissions service for patients admitted to Wrightington Hospital in line with the Trust Access Policy.
Evidence of qualifications will be requested at interview and during the onboarding process., · Plan, organise and tailor specialist in-patient caseload for the consultant.
· Analyse and gather diagnostics, pre-operative and any other information to support eligibility for admission.
· Co-ordinate activities for assessment with the relevant clinical teams and conduct one-to-one meetings with consultant/Clinical teams to agree TCI operation lists.
· Cover other Ward Duties when needed. Including reception cover and the advice and guidance telephone line cover.

Working for our organisation
Choose Well - Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals, NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
On-Call
Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational., · Ensure Consultant Management Reports are kept up-to-date and queries therefor are dealt with in a timely manner i.e. checking TCI eligibility, specialist theatre kit ordering etc…
· Responsible for Direct Booking of Consultant Operation lists/Ward Admissions and informing Clinical Teams of progress.
· Liaise with Medical Secretaries regarding Consultant availability; additions to the waiting list ensuring replacement of cancellations are made to achieve full capacity. Identify bed availability for admissions in liaison with other relevant Departments
· Responsible for selecting patients for admission, ensuring all Access Policies and Procedures are complied with in order to allow all theatre sessions.
· Liaise with Theatre staff regarding availability of Specialist Equipment required for patients.
· Liaise with the Co-Ordinator regarding patient admission dates and identify on the Admissions Manager System the type and amount required following a decision at the Clinical Conference.
· Provide advice and guidance to patients regarding their admission details
· Deal and direct all patient/client enquiries and correspondence to relevant departments in a timely manner.
Communications and Key Working Relationships
· Daily contact with Consultant/Nurse Teams working on the in-patient pathway to organise/re-profile or flag up patient priorities to support the admissions process.
· Liaise with other non-clinical staff on the elective care treatment pathway to ensure patient progress and admission is in line with the Trust Access Policies & Procedures.
· Negotiate date of admission with patients in accordance with the Trust access policy for Rheumatology clinical teams.
· Check patient admission offers and chase up outstanding offer responses.
+ Collate and distribute weekly admissions lists.
+ Deal with patient correspondence/telephone queries in relation to elective admission, using the correct documents to deal with the various actions
· Good understanding of the PAS System, Admissions Manager System and other work-related systems in order to complete specified duties acquired through experience of specialist orthopaedic/rheumatology services. i.e. patient registration, end user letters, waiting list recording and administration
Responsibility for Finance
· Ensure that the Admissions/Rheumatology Department is left secure and that the security system is operational.
· Responsible for identifying all stationery requirements relating to patient admissions.
· Ensure all Departmental equipment is fit for purpose, reporting any issues to Line Manager.
· Ensure that all pre-operative questionnaires are sent in the required time-scale and according to Departmental Policies & Procedures and responsible for following up any replies.
· Required to arrange appointments for patients once POAC Nursing Staff has identified whether a patient requires Consultant Anaesthetist or nurse-led appointment and ensuring the Admissions Manager System is updated with all relevant information for each case note entry.
· Provides accurate and consistent responses to requests for health records / x-Rays from both internal and external sources, in accordance with Records Management Policies.
· Maintains accurate and comprehensive records of all requests for health records/x-rays held in the Department whilst in compliance with all departmental policies and procedures.
· Retrieve and provides all health records / x-Rays in accordance with standard operating procedures.
· Report any missing health records / x-Rays to Line Manager as per Departmental Policies & Procedures recording accurate information on all appropriate documentation
Responsibility for Human Resources
· Maintain a self-development education and training portfolio, and to keep up to date with Professional Health Records & Data Processing and Analysis competencies as part of a continuing professional development plan.
· Attend Mandatory Training in order to become familiar with Trust Policies and Procedures.
· Ensure a high personal housekeeping standard.
· Any other duties appropriate to the grade.
· The range of duties and responsibilities outlined above are indicative only and are intended to give a broad flavour of the range and type of duties that will be allocated. They are subject to modification in the light of changing service demands and the development requirements of the postholder.
· The above duties do not necessarily represent a comprehensive list of the responsibilities of the post and may, from time to time, be varied following consultation with the postholder.
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Recruitment Information for Candidates