Transaction Finance Assistant Band 4

To support the Transactional Finance Manager in the running of the Outsourced Trust's Accounts Payable & Accounts Receivable departments and all its functions. The purpose of the department is to ensure the safe, prompt payment to external suppliers of duly authorised transactions for the purchase of goods, services & capital expenditure for Payables and to assist the outsource provider with credit control for Receivables. To ensure that all transactions processed conform to Trust Standing Financial Instructions and the Scheme of Delegation and within Public Sector Payment Policy and NHS cash management deadlines., 1. To support the outsourced function of invoice/credit note processing and assist in the resolution of queries and disputes.
2. Liaising with Outsourced Provider for ensuring that any overpayments to suppliers are quickly resolved with the outsourced provider and that any credit notes are allocated correctly.
3. Proactively contribute to process improvements in conjunction with the Transactional Finance Manager and implement agreed procedures or policies.
4. Deal with queries, which may be complex, from suppliers, budget holders and managers regarding supplier invoices. Ensure that all queries raised are responded to in an appropriate and timely manner. Where necessary ensure that the underlying problem is resolved, appropriate corrective action is taken, and the relevant body or person is notified.
5. Responsible for the control function over payments, ensuring that the correct vendors and amounts have been paid and duly authorised.

Working for our organisation
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work., 1. To use the Trust's electronic Authorised Signatory System to verify the signature of budget holders. To refer any disputed or queried identities to the relevant Corporate Finance Manager for investigation and correction.
3. Ensure the correct treatment of and accounting for VAT input tax and Construction Industry Tax for the Trust's designated suppliers.
4. Preparation of applications for manual payments and faster payment requests, ensuring appropriate authorisation.
5. Responsible for requisitioning and stock control of meal vouchers (controlled stationery).
6. Participate in the monthly accruals exercise to record expenditure received after month-end deadline for inclusion in budget statements.
7. To liaise as necessary with the outsource provider to ensure the correct completion of debtors requests where details are incomplete, inaccurate or unclear in any way and act as the liaison between outsource provider and the originator of the request.
8. To ensure any supporting documents requested for debtor invoices are communicated to the original requester and send to debtor or outsource provider where appropriate.
9. To provide information requested by debtors or outsource provider in order to facilitate payment, liaising with internal departments as necessary.
10. To allocate cash and bank payments to the correct invoices raised, liaising with the appropriate contact(s) as necessary.
SAFEGUARDING CHILDREN AND ADULTS
To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:
+ Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
+ Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
+ Ensure you are familiar and comply with local protocols and systems for information sharing.
+ Know the appropriate contact numbers and required reporting lines.
+ Participate in required training and supervision.
+ Comply with required professional boundaries and codes of conduct
Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.
Your application form -
1. Provide only business email address for your referees - we are unable to request references from yahoo, Hotmail, Gmail accounts.
2. Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.
Our processes -
1. Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
2. If you do not hear from us up to 3 weeks after the closing date of the job unfortunately this means you have not been successfully shortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
3. Please check your emails regularly as all correspondence from us will be via trac.systems - occasionally these emails will go into your Junk folder.
4. Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.
Other important information -
+ Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
+ Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
+ In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.
If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk
Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
We would welcome applications from individuals who are from underrepresented groups in the organisation