Typist / Admin Assistant - DMEC

1. To assist the PA/ APA in providing a comprehensive secretarial service, organising and making arrangements, typing and distribution of documents and reports, recording information and filing, ensuring that all information and documentation is produced to expected standards of performance, and according to agreed timescales.
2. Provide a comprehensive clerical service to the Divisions, undertaking all relevant work-related tasks including retrieval, preparation and filing of patient information/data, potentially booking appointments, correspondence, photocopying and emailing, distributing reports and letters according to the requirements of the service, where appropriate. Stamping post and sending out to the correct consultants for review. Taking phone calls from patients and external colleagues.
3. Maintain systems and process to ensure that patient information/data is available at the right time, that they are in the right place, and that they are complete and accurate according to the agreed quality standard., 1. Update patient information/data when patients have been seen, according to the agreed quality standard, locate and retrieve supplementary documentation for patient information/data as required, filing diagnostic reports and essential documents in the appropriate place.
2. Maintain the case note tracking system, ensuring that is functioning correctly, promptly solving and/or reporting difficulties and hold-ups.
3. Be able to use the required electronic systems for correspondence, clinic management and the retrieval of results, as and when required.
4. Maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of services to patients.
Key Messages

• Please let us know if you require an adjustment to our recruitment process.


• We are a flexible working employer, so please talk to us about any flexible working requirements.


• All correspondence will be sent to the email address you have registered as your TRAC account.


• Recruitment is based on the Trust's values and behaviours and the criteria outlined in the Job Description for the role.


• Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.


• Appointments are subject to a 6 month probationary period.


• LED Doctors are subject to a 3 month probationary period.


• Please provide a contact email address for referees. We will not request references until after you have been made a formal job offer.


• You will be required to pay for your DBS disclosure (where the post requires one). This will be done through installment from your payroll.


• We do not reimburse any travel to interview expenses.


• Some posts may have implications on existing NHS Pension Scheme arrangements. It is your responsibility to assess the potential impact that the post may have on your NHS Pension arrangements. For further information please visit the NHS Pensions Agency website: https://www.nhsbsa.nhs.uk/nhs-pensions


• International applicants can find guidance here: https://www.mcht.nhs.uk/work-us/international-candidate-guidance
  
  We are looking for someone with fast, accurate typing skills and the ability to provide administration support to a busy team who provide a secretarial/administration Consultants and their teams.

You will be motivated, have excellent communication skills and be able to work on your own initiative.
The post-holders will work as part of a team in a shared office environment.

The Trust provides 500 beds and employs over 5,000 members of staff. An extensive range of community services is provided across 26 medical centres and schools by our community arm, Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With the formation of Integrated Care Systems in July 2022 the Trust became a strategic partner in both Cheshire East and Cheshire West and Chester 'places' and is part of the Cheshire and Merseyside partnership caring for a population of over 2.7million.
During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE. At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.