Waiting List & Admissions Co-ordinator, Cardiology - Band 3

Waiting List & Admissions Co-ordinators are responsible for:
- Providing a comprehensive administrative booking service to the medical staff and their supporting team.
- Providing cover for colleagues in their absence to maintain service levels
- Ensuring excellent communication is provided to patients, relatives, general practitioners and other hospital staff to ensure a proficient, high-quality service for patients and clinicians.
- Ensuring all clinics are used to their full capacity and that any vacant slots are fully utilised and acted upon to maximise capacity
- Regularly informing the Waiting List & Admissions Supervisor about progress and flags up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc
- Managing the pathway for patients referred in ensuring they are monitored to minimise/avoid breach
- Carrying out regular review and administrative validation of the waiting lists
- Supporting the achievement of Trust performance by ensuring administrative standards are met e.g., booking diagnostic tests within 6 weeks and any potential 52-week breaches are escalated to the Waiting List & Admissions Supervisor, Heads of Cardiac Investigations, or General Management.
- Ensuring all clinic cancellations/alterations are dealt with efficiently and in line with the Trust's 8 week annual/study leave policy, Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include:
- Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc.
- Ensuring incoming post is sorted and appropriate action is taken
- Ensuring that any vacant slots are fully utilised and acted upon to maximise capacity
- Review clinics to ensure patients have been booked appropriately. Identifying any issues to the Waiting List & Admissions Supervisor.
- Booking investigations as requested by the clinical team, including negotiation of dates with the patients and creating correspondence if appropriate
- Deal with enquiries by letter/e-mail/telephone from all stakeholders
- Organisation of procedures in negotiation with the clinical staff and patients as requested by the Waiting List & Admissions Supervisor. This includes identifying potential dates with the clinical team, negotiation of dates with the patient and any additional co-ordination of staff, equipment, stock, facilities, external support (company representatives) and paperwork
- Monitoring the pathway for patients referred in to minimise/avoid breach
- Carrying out regular review and administrative validation of the waiting lists
- Support the achievement of Trust performance by prospectively "pulling" patients through their RTT and DM01 pathways to minimise delays and breach, escalating potential capacity/other issues and solutions to the Waiting List & Admissions Supervisor, Heads of Cardiac Investigations, or General Management.
- Ensure all clinic cancellations/alterations are dealt with efficiently and in line with the Trust's 8 week annual/study leave policy.
- Regularly informing the Waiting List & Admissions Supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc
Further information can be found in the job description.
The health and wellbeing of our staff and patients remains the priority of the Trust. Vaccination remains the best chance we have of conquering COVID and the Trust encourages everyone to take up this offer.
Please note, this vacancy may close as soon as sufficient applications have been received, so please apply as soon as possible if you are interested. The Recruitment Team are unable to accept any applications after the position has closed on NHS Jobs.

The post-holder will provide a full and confidential cardiac diagnostic admission service for the Trust. This will include administration to enable provision of patient care and speciality services. Good communication with patients, relatives, general practitioners and other hospital staff is essential to ensure a proficient, high-quality service for patients and clinicians. The post-holder will be expected to work as part of the Cardiology team but also support the cardiac investigation reception team as needed.

Band 3
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support., I am delighted you are interested in the Medicine Division Waiting List & Admissions Co-ordinator position here at Gloucestershire Hospitals NHS Foundation Trust. We provide acute hospital services from two large district general hospitals, Cheltenham General Hospital and Gloucestershire Royal Hospital. Maternity Services are also provided at Stroud Maternity Hospital. We remain the major provider of secondary care services in the area and analysis shows that for Gloucestershire we are the leading acute healthcare provider by a significant margin.
Here at Gloucestershire Hospitals NHS Foundation Trust, our patients are at the heart of everything we do, and pivotal to this are our Secretarial and Administration Teams, whose dedication, expertise and kindness ensures that patients receive the very best care throughout their pathway through our services. I wish you every success with your application to join this team.