Waiting List Co-Ordinator

+ The post holder will be responsible for ensuring effective co-ordination of all day case admissions, waiting lists and diary management within the service in line with National Policy and locally agreed guidelines.
+ Specifically, the post holder will ensure that departmental systems and Directorate wide working practices involving the management of elective admissions keep pace with organisational development activities.
+ The post holder will need to be an excellent communicator with strong interpersonal skills who can acknowledge the pressures on the medical staff to ensure that patients are admitted in a timely and efficient manner
+ To implement and be responsible for setting up, maintaining and monitoring the waiting list ensuring that suspensions, cancellations and DNA's are recorded and dealt with according to the UHL Patient Access Policy

Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
+ high-quality care for all,
+ being a great place to work,
+ partnerships for impact, and
+ research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
+ we are compassionate,
+ we are proud,
+ we are inclusive, and
+ we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Detailed job description and main responsibilities
+ To receive waiting list slips and make sure they are added to the system within 24 hours.
+ To ensure full utilisation of slot availability.
+ To ensure all Local and National Standards are applied to the Waiting List, RTT & National Cancer Targets, Data Quality checks and the UHL Patient Access and Data Management Policy.
+ The booking of any overseas visitors, referring any overseas patient to the Overseas Patient Manager.
+ Liaise with Ward Sister and Deputies regarding availability.
+ Diary Management for each treatment area
+ To monitor, maintain and report diary cancellations, including notice time given.
+ To ensure case notes are at the ward and ready if a list is booked at short notice or the notes are within your area
+ To provide training and support to new staff regarding HISS ensuring pathways are managed according to Trust Policy.
+ Responsible for timeliness, accuracy and integrity of the data recorded on paper and electronic system
+ Responsible for validation of Data Quality reports as required by the Team Leader
+ Provide cover for colleagues as and when required.
+ Telephone and general office duties.

We're looking for a capable and adaptive individual to join our friendly team in this dynamic, interesting and varied role. You would work closely with our clinical colleagues in arranging patients admission for their day case treatments. To make a success of this role you would need to be a well organised , flexible and self-motivated with excellent communication skills who enjoys working as part of a team.

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
COVID 19 Risk Assessment
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid Vaccination Status
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.