Ward Administrator

To work flexibly across identified wards dealing with staff and patients on a daily basis to aid the smooth running of the wards. To provide administrative support to the ward, making appointments and arrangements for staff, patients and relatives/carers as necessary., The ward administrators are required to provide an excellent administration service to the ward and all staff as required., + Book outpatient appointments for patients + Resolve patients, staff and visitor's problems adopting a courteous manner at all times. + Welcome patients to come into the ward/area and keep them updated on bed availability. + Chase HRS (Health Record Supplements) for all inpatients and ward attenders + Ensure any ward attender or outpatient activity is accurately recorded on the PAS system. + Book flights and taxis for out of area patients + Arrange accommodation for relatives where necessary. + Answer telephone calls and liaise with patients and relatives regarding admission, discharge and transfer. + Deliver and collect patients and staff mail within the ward. + Ensure adequate stationery is ordered in a timely manner and stored appropriately. + Organise ambulances for return and discharge of patients with North West Ambulance Service + Create spread sheets for ward information as required. + Request letters/patient information/medical records from other hospitals. + Create high quality signs and documents relating to ward information. + Report and follow up all IT faults to the IT helpdesk. + Attend ward meetings and any relevant courses. + Work with members of the multi-disciplinary team to maintain high standards of data quality, following the requirements of the Data Quality Policy as required. + Provide clerical support to ward manager, including taking notes at meetings as necessary. + Photocopy any necessary documentation as directed by the ward manager. + Hand deliver any urgent diagnostic requests and pharmaceutical requests (TTO's) + Make deliveries of key documents and/or other items to other areas of the hospital as required. + Operate secure access to ward/relevant area, ensuring no unauthorised visitors or personnel enter the area. + Print patient labels and wristbands. + Adhere to all relevant Trust policies and guidelines. When covering for colleagues in specific areas eg AMU and ICU, Ward Administrators will have a requirement to cover duties described in the following addendum.Addendum To Standard Duties: Ward Administrators employed to cover specific areas within the Trust will have a requirement to cover duties as described in the following addendum to duties:Direct Patient Access Areas and Specialist Areas (eg AMU, Delivery Suite, ICU) + Prepare case note trolleys for three daily ward rounds. + Generate up to date list of patients requiring medical review on other wards for Physician of the Day + Provide emergency out of hours Ward Administrator support to the Care Group + Provide clerical support, including taking minutes as required, to the Ward Manager and Matron + Ensure Health Record Supplements are maintained. + Collect documentation and enter information into speciality specific patient information systems (eg Critical Care Minimum Data Set and Intensive Care Nursing Audit Research Centre) + Process donations, patient cash and valuables, liaising with General Office to ensure such items are handled appropriately. + Prepare ICU files for audit purposes. + Escort visitors to bereavement office as required. + Deal with referrals from secretaries when unit secretary is not available, liaising with the multi-disciplinary team as necessary. + Liaise with social services, community midwifery teams, registry office, theatres, etc + Generate hospital numbers for babies and unbooked mothers. + Ensure birth notifications completed. Transitional arrangements are in place for EU,EEA and Swiss Citizens following the UK's withdrawal from the EU. Should this apply to you, you are advised to familiarise yourself with these arrangements to ensure you continue to have right to work in the UK and how to evidence that right in the future. Please see the document attached to this vacancy. This requirement does not apply to Irish citizens, who can continue to freely enter, live and work in the UK. The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary action. Please be aware, that we may close a vacancy earlier than stated, should a sufficient number of applications be received from which a shortlist can be confirmed therefore you are advised to apply at your earliest convenience. The Trust may contact you during the recruitment process for your feedback on your experience. We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form. If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected] We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form. The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision making process. The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process. Changes have been made to the NHS Terms and Conditions of Service Handbook which mean that: + All employees have the right to request flexible working from day one of employment. + There is no limit on the number of requests they can make. + Employees have the right to make requests, have them considered, regardless of the reason. At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. Please be advised that the use of Artificial Intelligence on applications is monitored and if you choose to use this, you must declare this on your application form.

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care. Our Services: Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites. Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales. Achievements

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme