Ward Clerk

We are seeking enthusiastic and dedicated person/s to join our busy Administration Team, providing clerical duties, and dealing with telephone enquiries, data inputting and liaising with a variety of stakeholders and visitors. The applicant must be conscientious, have a flexible approach and have good verbal and written communication skills., To answer the telephone in a professional manner, filtering and directing calls

as appropriate, taking messages and ensuring they are delivered accurately and in a

timely manner.

To use discretion and maintain high confidentiality at all times.

To ensure all e-mails are answered quickly and effectively.

To send faxes when required and ensure faxes received are brought to the immediate

attention of the addressee.

To assist in maintaining stationery stock/supplies (to include ordering).

To maintain current electronic (EDMS) and hardcopy filing systems.

To attend team meetings and training days as arranged.

To take meeting minutes and provide accurate and timely reports when requested.

To assist with the preparation, collating, photocopying and distribution of ward related

documentation.

To prepare admission documentation for new patients.

To assist with the planning and arranging of patient admissions / transfers.

To undertake any other task this may reasonably be expected of the post holder, as

This position requires the demonstration of strong organisational skills and the ability to work on your own initiative as well as being a team member. If you are self-motivated and keen to join our team then we would like to hear from you.

Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.

With a workforce of more than 7000 and a footprint that spans more than 200 sites across Hampshire, we're committed to providing the best possible healthcare, reaching a range of diverse communities, whilst placing patients and staff at the forefront of all our endeavours.

We are currently working closely with other NHS Trusts to combine all our collective community, mental health, and learning disability services, with the plan to create a new larger, more integrated and accessible organisation.

The transformation will happen in stages; Hampshire CAMHS, part of Sussex Partnership NHS Foundation Trust joined Southern Health in February 2024, with Isle of Wight NHS Trust mental health and community services transitioning across in May 2024. The final combination of Southern Health and Solent NHS Trust services is expected in late 2024, when our new organisation, to be known as Hampshire and Isle of Wight Healthcare NHS Foundation Trust, will be formed.

Our new Trust will continue to cater to the unique needs of different communities, making healthcare across the county more accessible, as well as offering staff more opportunities for career development, training and partnership working.

Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.