Ward Coordinator - Nicholas / Fairfax ward

Ward Manager Support Responsible for the proactive, accurate management of the electronic diary, maximising time management by prioritising entries considering objectives and geographical implications. Provide comprehensive, high quality administrative support for HR and incident investigations, including arranging meetings, taking minutes and typing of letters. Work on own initiative to manage and prioritise administrative tasks to support effective and efficient running of the ward. Receive and make telephone calls on behalf of the Ward Manager/Clinical Sisters, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of messages including issues of a confidential and contentious nature. Provide effective administrative support to the Ward Managers/Clinical Sisters within a changing environment. Deal on a regular basis with confidential, sensitive and contentious information on staff and services. Health Roster Arrange return to work
meetings, provide administrative support and ensure that all documentation is completed. Monitor sickness triggers for staff members and escalate to the Ward Manager/ Clinical Sister. Liaise with HR to arrange sickness meetings as necessary. Draft sickness outcome letters and schedule sickness review meetings. Monitor annual leave usage and communicate available annual leave slots to ward staff. Escalate to Ward Manager/Clinical Sister if staff are not utilising their annual leave allocation effectively. Monitor when staff appraisals are due and book appraisal meetings, liaising with mentors. Monitor professional registration renewal and escalate any concerns to the Ward Manager/Clinical Sister prior to registration lapsing. Monitor mandatory training compliance for the ward staff and book training in a timely manner. Staff Administration Support recruitment of new staff, liaising with Employment Services and maintaining contact with successful candidates prior to commencement of
employment on the ward. Ensure all induction and training is booked for new starters and coordinate with the Ward Manager/Clinical Sisters to allocate a mentor/preceptor. Generate change forms and termination forms and submit to the Ward Manager/ Clinical Sister for authorisation. Communication Act as Communication Champion for the ward, linking in with the Communications Department to ensure that Trust messages are disseminated to ward staff. Attend Trust meetings with the Ward Manager/Clinical Sisters and draft feedback for ward staff. Compile the ward newsletter, including information relating to incidents, safety notices and screensaver messages. Arrange ward meetings as required, taking minutes and following up actions. Ensure ward noticeboards are kept up to date with current information.