Workforce Planning Manager

The Home Office works to build a safe, fair and prosperous UK. We achieve this through our work on counter-terrorism, policing, fire, crime, drugs policy, immigration and passports.
The Public Safety Group’s role is to keep the public safe by cutting crime, disrupting the highest harm criminals, protecting the vulnerable and ensuring that our police, fire and rescue services are as efficient and effective as they can be in delivering front line public services. We work with our partners in other government departments, local government and the voluntary sector to develop and implement policy, provide funding, and deliver legislation.
We work closely with partners across policing, the National Crime Agency, and fire and rescue services to ensure they are as efficient and effective as they can be in delivering front line public services.
To deliver on our mission we operate locally, regionally, nationally and internationally. We fund the work of a wide range of front-line agencies and are committed to supporting innovation and good practice sharing across the systems we lead. We are also delivering the Emergency Services Mobile Communication Programme - a major national IT programme to improve communications between police, fire and ambulance services., This is an exciting opportunity to join the People and Resourcing (P&R) team within the Emergency Services Mobile Communications Programme (ESMCP).
The Programme is a blend of Contractors, Managed Service Suppliers and Civil Servants working across Technical, Project and Programme Management and User Engagement disciplines.
The role being advertised is integral in ensuring ESMCP is appropriately resourced with the right people and the right skills at the right time to deliver the Emergency Services Network (ESN).
We are looking for a Workforce Planning Manager to service the ESMCP programme in resourcing, workforce planning and capability development.
Working Pattern
Due to the business requirements of this role, it is only available on a full-time basis. However, compressed hours are available.
Your main day to day responsibilities will include:
+ Working closely with the Deputy Head of Workforce Planning, Resourcing and Skills, Senior Workforce Manager and Programme Workstream stakeholders to ensure the programme workforce planning activities are up to date and accurate.
+ Ensuring requirements to recruit are in line with the programme's governance and quality assurance standards.
+ Acting as the secretariat for monthly resourcing meetings with programme workstreams, ensuring relevant minutes are recorded and distributed.
+ Publishing the programme’s organogram and ensuring its information is accurate., We'll assess you against these behaviours during the selection process:
+ Managing a Quality Service
+ Delivering at Pace
+ Making Effective Decisions
+ Working Together
We only ask for evidence of these behaviours on your application form:
+ Managing a Quality Service, + Personal Statement (maximum 1000 words).
+ Evidence of the Behaviour Managing a Quality Service (maximum of 250 words per Behaviour).
The Personal Statement should be aligned to and demonstrate how you meet the skills and experience set out in the essential criteria, detailed in the job description.
For guidance and information on how to construct your application (CV, Personal Statement and Behaviours), you are encouraged to visit Civil Service Careers website.
2. Sift – week commencing 28th October
The sift will be held on the Personal Statement, CV and Behaviour Managing a Quality Service.
Should a high volume of applications be received, an initial sift will be conducted on the lead Behaviour Managing a Quality Service. Candidates who pass the initial sift will then be progressed to a full sift that will consist of the Personal Statement and CV.
3. Interview – week commencing 18th November 2024
If you are successful at sift stage, you will be invited to an interview that will be:
+ Behaviours (as listed in the job advert) and Strength based questions.
The interview will take place on Microsoft Teams.
For guidance and information on what to expect and how to prepare for an interview, you are encouraged to visit Civil Service Careers.
Problems during the application process
If you experience problems accessing this advert, or you think you’ve made a mistake on an initial application, please contact hocandidates.grs@cabinetoffice.gov.uk, including the vacancy reference, at least two working days before the vacancy closes. Further information can be found on our website.
You can select up to two locations in order of preference. Please ensure that these are locations you are prepared to travel to. If you are offered a role at one of your preferred location(s) and you decline, your application will be withdrawn.
Reserve List
A reserve list may be held for a period of up to 12 months from which further appointments may be made. There is no guarantee that being held on a reserve list will lead to a job offer. Further information can be found on our website.
Reserve lists will be held for each location. Candidates will be appointed in merit order by location.
Candidates judged to be a near miss at interview may be offered a post at the grade below the one advertised without the need to go through a further selection process, providing the role has the same Success Profiles elements and essential skills. There is no guarantee that further such vacancies will arise.
Standards
All Civil Servants are expected to comply with the Civil Service Code, and its core values of integrity, honesty, objectivity and impartiality.
Additional Security Checks
As well as successfully obtaining UK Security Vetting clearance, you will also be subject to additional Border Force-specific security checks as part of the pre-employment process, to determine your suitability to work for the organisation. For further information on what this involves, please visit our website.
Further Information
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct.
If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
If you are invited to an interview, you will be required to bring documentation for the purposes of establishing your identity.
You will need to meet the nationality requirements for this role and obtain the necessary security clearance to take it up.
For meaningful security checks to be carried out, individuals need to have lived in the UK for a sufficient period of time. Learn more on our website. Security Checks - Home Office Careers
Visa sponsorship
We do not sponsor individuals via Skilled Worker Sponsorship / Tier 2 (General) work visas.
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
+ Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
+ Complete the “Assistance Required” section in the “Additional Requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window)., If you feel that your application has not been treated in accordance with the recruitment principles, and wish to make a complaint, then you should contact in the first instance
HORecruitment.GRS@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.

To be successful, candidates will need to demonstrate capability against the following essential criteria.
+ Experience of workforce planning ideally within a programme or project management environment.
+ Experience of working with Excel and complex data sets, using Excel to quickly analyse and interpret data to an advanced level.
+ Proven track record in effective minute taking, diary and document management, with the ability to efficiently use Microsoft Office products such as Excel, Outlook, OneNote and SharePoint.
+ Good interpersonal and communication skills (both written and oral), and the ability to work effectively as part of a team, particularly when working at pace.
+ Experience of working with data and the production of visuals to influence and inform decision making.
Desirable Criteria
For this role, the below would be beneficial, but are not essential:
+ Experience of managing and protecting data to ensure compliance with GDPR.

In addition to your salary, a career with the Home Office offers a range of benefits, including:
+ A Civil Service pension with an employer contribution of 28.97%.
+ In-year reward scheme for one-off or sustained exceptional personal or team achievements.
+ 25 days annual leave on appointment, rising with service to 30 days.
+ Eight days of public holidays, plus one additional privilege day.
+ Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in an office.