Workplace Experience Coordinator (P2P)

Procurement /Purchasing:

• Raise purchase requisitions/purchase orders and maintain site suppliers register file updated
• Act as Accounts Payable to register and map invoices with purchase orders as well as verify invoices for work completed, before transferring to AP team
• Support the facility management and sourcing teams and check if expiry of contracts/payment terms/HSE documentation are well-monitored and re-qualification is initiated if needed
• Follow the established financial process indicators while creating purchase orders
• Update all the procedure documents by need or if any changes and capture any exceptions as required
• Track the End-to-End procurement/sourcing/payment process is followed and ensure vendors are paid within 90 days after the services are delivered
• Forecast/Budget management - Track each PO/spend into its dedicated budget and ensure forecast vs budget is respected
Other required tasks may include:
• Assist with reports preparation
• Record received documentation and information
• Identify queries, data gaps and missing information
• Resolve queries in a timely manner
• Manage JLL systems and tools
• Assist the team with operational site activities for the delivery of capital projects
• Regular liaison, communication, and consultation with the operational managers from the sites supported
• Closely support the client, JLL Sourcing and Facility Management teams to drive both immediate and sustained benefits to the client
• Establish work priorities, assign deliverables, and resolve issues with Operations and other stakeholders to assure client and vendor satisfaction
• Ensure, when a PO is created, that the dedicated JLL supplier's pre-qualification and compliance standards are maintained.
• Work with an innovative approach and propose changes when better practices can be implemented
• Collaborate in cross functional teams and provide back up when needed
Key Performance Measures
• Timely Purchase Orders raised
• Invoices paid on-time
• Zero P2P compliance issues
  
  Customer experience focused
• Communicative & pro-active
• Client and Relationship Management Skills
• Positive and independent can-do approach
• Team player
• Ability to deliver under pressure and tight timelines
• Good interpersonal skills
• Good oral and written communication skills
Competencies
• Very good English language skills (spoken and written)
• Microsoft office365 skilled
Experience
• 3 years' experience in customer service-related or administrative environment.
• Working in multi-national environment., University degree or similar experience.
  
  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.