Workstream Administrator

Are you ready to take on a vital role in supporting project delivery and ensuring seamless documentation management? We're looking for a detail-oriented and proactive Workstream Administrator to join our team, working across Liverpool, St Helens, and Warrington. As an integral part of our operations, you'll support HMS project delivery teams by managing workstream and project documentation with precision and care. You'll ensure compliance with regulatory standards, champion the use of our construction management platform, Procore, and play a key role in maintaining document integrity to minimise operational risks. This is your chance to take ownership of critical processes, drive efficiency, and support successful project outcomes. If you're organised, committed to excellence, and thrive in a fast-paced environment, we'd love to hear from you! Responsibilities:

• Oversee the control, organisation, distribution and filing of all project documentation such as contracts, RFI's (requests for
information), submittals, drawings, reports, and meeting minutes.
• Ensure all project documents are filed in an organised and timely manner utilising our construction management software
Procore.
• Ensure accurate version control of all documents and revisions to maintain an accurate project record.
• Implement document control procedures to track approvals from all stakeholders.
• Control the distribution of documents between internal teams and other stakeholders.
• Ensure that all parties are kept up to date with all the latest project information, including distributing and tracking RFIs,
submittal and drawings.
• Monitor and ensure that all documentation complies with regulatory requirements, project specifications and quality standards.
• Perform audits on document management processes to ensure consistency and accuracy of records and the archiving of historical
documentation.
• Serve as the champion and lead administrator for our Procore software system, managing set up, configuration and user
permissions.
• Maintain project templates, workflows, and other tools within the platform to ensure efficiency and ease of use.
• Provide onboarding, training and ongoing support to project teams, subcontractors, and stakeholders on the use of Procore.
• Act as primary point of contact for any Procore related issues, troubleshooting system issues and resolving them promptly.
• Generate and distribute reports from Procore to enhance project/workstream performance.
• Act as main point of contact for all drawings and document control issues.
• Ensure that all relevant information is recorded and retained in HMS central document management systems.
• Support the Project Teams in the planning stages of specific projects.
• Compilation of O&M manuals at site handover
• Support the Site Team in identifying key areas of opportunity to improve value for money.
• Have a commercial awareness to ensure that best practice is adopted at all times & best possible commercial results are always
delivered.
• Deliver periodic written reports to various audiences, including managers and directors.
• Attend meetings and support Project Teams by taking minutes and distributing actions to relevant stakeholders or other as
required.
• Carry out such other duties and responsibilities as are consistent with the concept of the role.
  
  Evidence of continuing professional development.
• Data management skills in Microsoft packages.
• Experience of using Power BI.
• Experience of working in document control and project administration.
• Experience of working with Procore or a similar construction management platform.
• Experience of working in a Construction/Maintenance Contracting environment.
• Demonstrate advanced technical, numerical and analytical skills.
• Ideally evidenced across a range of business functions and disciplines.
• Detail focused with strong organisational skills.
• Experience in writing operational reports for audiences to understand monthly trends and activities undertaken in the period.
• Full UK or EU driving license.
• Strong Microsoft office suite experience.
Interview Process:
• Candidates will undergo in-person interviews, consisting of a competency-based interview. Please note that applications will be
shortlisted in the New Year, and all candidates will receive feedback on the outcome of their application during the week commencing 6th January 2025. Additional Information: Each successful applicant will be required to complete the following pre-employment checks prior to a start date being agreed:
• Right to work verification
• Qualification certificate check
• 2x Completed references
• OH Health Questionnaire - Fit For Work
• DBS check (if required for role)