As an Administrator in the Business Acceptance Unit (BAU), you will act as point of contact, helping co-ordinate the flow of information and communications in and out of the department. This will include:

Responding to telephone and email enquiries from across the Business received in relation to Matter Workflow and Matter Maintenance and other areas of the BAU workload
Supporting the BAU Managers with administrative duties including; BAU absence line, daily line up, workload emails and alerts to the team;
Creating and updating database records in 3e and iManage including; Client Maintenance, Matter Maintenance, Related Client Numbers and AML summary updates;
Conducting sundry billing checks and research using subscription databases; Orbis and Accuity;
Responsibility for documenting processes within the Admin Team and keeping these up to date;
Conducting Legal and Client research for the BAU Managers and/or BAU Legal Team;
Assisting in keeping the BAU Intranet and BAU Portal up to date;
Assisting in maintaining, updating and circulating key BAU documents and helping to develop internal databases;
Assisting in the preparation of induction schedules in the new joiner administration process;
Assisting on specific projects as requested by the BAU Manager and/or BAU Legal Team;
Occasional PA support to the BAU Legal Team, covering for the BAU's London based PA during her absence or unavailability, including travel, expenses and meeting arrangements;
Willing and flexible to provide cross-group and departmental support at all times
Being flexible in undertaking the above responsibilities and any others so required.

Highly motivated and proactive with strong administrative and organisational skills;
Proven attention to detail.
Strong database management skills.
Strong communication skills
Ability to work as part of a global team, both in Belfast and remotely with colleagues from London, US, Singapore and other global locations.
Performing tasks under pressure to tight deadlines and showing a willingness and ability to work effectively under time pressure.

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.