Executive Assistant

The NHS is building a culture that is positive, compassionate and inclusive - and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that's a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a 'home' office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you., As an Executive Assistant, the post holder will work as part of a dynamic team to deliver an effective service supporting managers and staff across the Medical Directorate Private Office.
The National Medical Director's (NMD) Private Office supports the National Medical Director in the oversight and delivery of the Medical Directorate's priorities, as well as ensuring that the National Medical Director's key objectives are delivered.
The Private Office also builds and maintains strong relationships with all teams across the Medical Directorate and other Directorates across NHS England, senior management teams, Regional Medical Directors and their teams, clinical fellows, National Clinical Directors and National Specialty Advisors, as well as other key external partners and stakeholders such as government departments, agencies and public bodies and Medical Royal Colleges.
The Medical Directorate is responsible for:
+ Quality and outcomes leadership across primary, community, acute care and mental health
+ Patient safety
+ Professional and system wide clinical leadership
+ Support delivery of the Long Term Plan priorities for improving patient care, prevention and long term conditions
+ Clinical input on provider support, + Provide proactive diary management to the NMD including scheduling meetings, preparing meeting paperwork, booking travel and accommodation and forward planning.
+ Provide diary management to Chief of Staff of the NMD, effectively coordinating across diaries and teams
+ Provide day to day secretarial, administrative and organisational support to the MND and Private Office
+ Manage full or part of the NMD's inbox, ensuring timely and comprehensive responses to emails and correspondence
+ Handle a range of issues with discretion
+ Organise and prioritise workload while working collaboratively and independently
+ Be a highly organised, systematic and adaptable individual who can work to tight timescales while remaining reliable under pressure
+ Possess excellent written and verbal communication skills, with the ability to liaise and negotiate with colleagues internal and external to NHSE.
+ Support colleagues to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively
+ Support and inform the monitoring of spends, implementation and evaluation of tasks/projects and stakeholder management
+ Ensure accurate and open communication and co-ordination with a range of organisations and individuals ensuring the management of specific tasks
+ Be a key member of the team as well as supporting effective communication and stakeholder management, both internally and externally, Please note, this role is London based and requires a minimum of two days working from the office per week. Standard office hours are 9am - 5pm. A flexible approach to office days may be needed.

Secondments
Applicants from within the NHS will be offered on a secondment basis only, agreement should be obtained from their employer prior to submitting the application.
Our commitments to you
We are passionate about creating an inclusive workplace that promotes and values diversity. We know that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We strive to ensure our people feel trusted, valued and empowered. We're passionate about nurturing and developing people. When you join us, we want you to grow and excel, and we offer many opportunities for you to do that. We welcome your talent and enthusiasm irrespective of age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro-divergent.
We welcome applications from disabled candidates. If you meet all the essential criteria, you will be guaranteed an interview.
Applications from job seekers who require sponsorship to work in the UK under the Skilled Worker route are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
If applying for this role on a secondment basis, please make sure you have obtained prior agreement from your current line manager to apply for this position.
Please note that we currently do not accept applications via recruitment agencies.
The NHS Business Services Authority is responsible for the processing of your application; a privacy notice is attached to advise you on how we will process your personal data.
If you have applied via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
+ Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
+ Making the NHS a great place to work, where our people can make a difference and achieve their potential.
+ Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
+ Optimising the use of digital technology, research, and innovation
+ Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band., NHS England